Executive Assistant

TEKMARK SDN BHD; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in the market seeks an experienced Executive Assistant to support the Chief Solution Officer with administrative tasks and business analysis. The ideal candidate has 3-5 years of relevant experience, strong time management, and communication skills. Responsibilities include managing schedules, coordinating travel, and conducting sales reporting. Join us in Kuala Lumpur for a dynamic role that combines operational support and data-driven insights.

Qualifications

• 3-5 years’ experience in an Executive Assistant, Business Analyst, or Sales Operations role.
• Proficiency in Microsoft Office, experience with business intelligence tools is a plus.
• Excellent communication and interpersonal skills; comfortable engaging with senior stakeholders.

Responsibilities

• Manage and optimize the CSO’s calendar and appointments.
• Coordinate travel plans and logistics arrangement.
• Consolidate weekly/monthly sales pipeline reports.
• Track sales forecast accuracy and develop dashboards.

Skills

Time management

Communication skills

Detail-oriented

Multitasking

Tools

Microsoft Office

Power BI

Job description

Overview

We are seeking a high-performing Executive Assistant (EA) to support the Chief Solution Officer (CSO) with a combination of administrative excellence and business analysis acumen. This dual-scope role enables the CSO to focus on strategic priorities by offloading operational tasks while ensuring robust business intelligence, reporting, and forecast management. You will be both a trusted coordinator and a data-informed contributor — responsible for calendar management, meeting preparation, and travel planning, while also leading reporting consolidation, sales forecast tracking, and performance analytics.

Key Responsibilities

• Executive Support & Coordination
  • Manage and optimize the CSO’s calendar, appointments, and schedule across internal and external stakeholders.
  • Coordinate travel plans and logistics arrangement.
  • Prepare briefing packs, pre-reads, and meeting materials.
  • Attend and document key meetings, track action items, and follow up for timely closure.
  • Act as a gatekeeper and liaison between the CSO and other departments or business partners.
• Business Reporting & Analysis
  • Consolidate weekly/monthly sales pipeline reports across business units.
  • Track sales forecast accuracy; identify and escalate variance issues.
  • Develop and maintain dashboards for business performance tracking.
  • Conduct pre-quarter analysis and compile recovery/risk reports.
  • Support strategic initiatives and planning cycles with data and reporting inputs.

Requirements

• Minimum 3–5 years’ experience in an Executive Assistant, Business Analyst, or Sales Operations role.
• Strong time management, prioritization, and multitasking capabilities.
• High attention to detail, reliability, and confidentiality.
• Proficiency in Microsoft Office (Excel, PowerPoint, Outlook); familiarity with business intelligence tools (e.g., Power BI) is a plus.
• Analytical mindset with the ability to interpret business data and present insights clearly.
• Excellent communication and interpersonal skills; comfortable engaging with senior stakeholders.

Application

Your application will include the following questions:

• What’s your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an executive assistant?
• Which of the following Microsoft Office products are you experienced with?

What can I earn as an Executive Assistant