Executive Assistant

Zurich 56 Company Ltd; Kuala Lumpur; On-site; MYR 30,000 - 60,000; Full time

Job summary

An established industry player is looking for a dedicated Executive Assistant to support senior management in their strategic initiatives. This role is pivotal in managing day-to-day operations, coordinating schedules, and ensuring effective communication across the organization. The ideal candidate will possess strong organizational skills, attention to detail, and a commitment to operational excellence. Join a company that values diversity and fosters a culture of growth and development, where you can make a meaningful impact and thrive in a supportive environment.

Qualifications

• Experience in office administration and management support.
• Strong communication and organizational skills are essential.

Responsibilities

• Manage schedules and appointments for senior management.
• Provide data analysis for financial reporting and decision-making.

Skills

Organizational Culture & Knowledge

Operational Excellence

Office Administration

Accuracy & Attention to Detail

Analytical Thinking

Digital Literacy

Effective Communication

Problem Solving

Project/Program Management

Relationship Management

Networking

Job description

Executive Assistant

Purpose:
We are seeking a dedicated Executive Assistant to provide management assistance and support strategic analysis for senior management members. This role is crucial in aiding day-to-day activities and contributing to the realization of strategic objectives in the designated area.

Nature of Work:

• Screening and answering phone calls, responding to simple emails, and forwarding incoming mail.
• Greeting and directing internal and external customers, handling inquiries, and providing general clerical services.
• Providing data and basic analysis for monthly financial reporting to support decision-making.
• Organizing and prioritizing assignments to ensure timely and accurate completion of work.
• Composing routine and non-routine correspondences from brief notes or instructions.
• Controlling, coordinating, and maintaining senior management's schedules, meetings, appointments, and other activities.
• Coordinating travel logistics and preparing expense reports.

Performance Management Accountabilities:

• Demonstrate commitment to corporate values.
• Participate in the performance management cycle and take action to improve job performance.
• Assist and support co-workers and manage personal development.

Skills Required:

Functional Skills:

• Organizational Culture & Knowledge
• Operational Excellence
• Office Administration

Cross-Functional Skills:

• Accuracy & Attention to Detail
• Analytical Thinking
• Digital Literacy
• Effective Communication
• Problem Solving
• Project/Program Management
• Relationship Management
• Networking

At Zurich, we are proud of our culture and passionate about Diversity and Inclusion. We encourage you to bring your whole self to work, reflecting our diverse customer base.

Our initiatives foster an environment where everyone feels welcome, regardless of protected characteristics. We accept applications from all backgrounds, beliefs, and cultures. We are committed to continuous improvement and offer comprehensive training and development opportunities. Zurich supports employees in volunteering, charitable, and community activities.

Make a difference. Be challenged. Be inspired. Be supported. Love what you do. Work for us.

You are the heart and soul of Zurich!

We think outside the box and challenge the status quo with an optimistic outlook, focusing on what can go right. We value our employees' experience and offer many opportunities for growth within Zurich. We are proud to be a Great Place To Work Certified organization. Our company culture is our top priority! #GPTWcertified

Let’s continue to grow together!