Executive Assistant

Private Advertiser; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A confidential organization in Kuala Lumpur is seeking a highly committed Executive Assistant to support the Executive Director. The ideal candidate will provide high-level administrative support, manage schedules, and handle sensitive matters with discretion. Proficiency in English and Bahasa Melayu, alongside strong multitasking abilities and attention to detail, are essential. The position requires flexibility to travel when necessary and is suitable for candidates under 35 years old.

Qualifications

• Proven experience in a similar role is preferred.
• High level of discretion, commitment, and dependable confidentiality.
• Physically fit and able to travel as required.

Responsibilities

• Provide high-level administrative and managerial support to the Executive Director.
• Coordinate schedules, appointments, and travel arrangements.
• Handle confidential and sensitive matters with discretion.

Skills

Excellent command of English

Excellent command of Bahasa Melayu

Strong multitasking skills

Organizational abilities

Attention to detail

Tools

Microsoft Office Suite

Job description

We are seeking a highly committed and versatile Executive Assistant to support the Executive Director in both business and personal matters. This role is ideal for someone who thrives in a fast-paced environment, can handle multiple tasks simultaneously, and values confidentiality, professionalism, and precision.

Key Responsibilities

Provide high-level administrative and managerial support to the Executive Director.

Draft and prepare letters, emails, and official communications in both English and Bahasa Melayu.

Coordinate and manage schedules, appointments, meetings and travel arrangements.

Assist in overseeing day‑to‑day tasks and ensure follow‑through on key deliverables.

Handle confidential and sensitive matters with the utmost discretion.

Accompany and assist the Executive Director during work‑related travel, locally and internationally.

Perform tasks independently with minimal supervision and ensure deadlines are met.

Maintain accuracy and a strong attention to detail in all work outputs.

Support in managing small teams or projects when necessary.

Manage ad‑hoc assignments and projects as required.

Requirements

Proven experience in a similar role is preferred.

Excellent command of English and Bahasa Melayu (both written and spoken).

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Strong multitasking skills and organizational abilities, and ability to prioritize under pressure.

High level of discretion, commitment, and dependable confidentiality.

Physically fit and able to travel as required, locally and internationally.

Excellent attention to detail and quality‑focused mindset.

Positive attitude, proactive approach, and strong willingness to learn.

Capable of working independently, taking initiative, and adapting to dynamic work environments.

Age not more than 35 years old in 2025.

How to Apply

If you are a fast learner with excellent communication, organizational, and managerial skills, and you’re passionate about providing exceptional support — we’d love to hear from you.

Your Application Questions

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an executive assistant?
• Which of the following Microsoft Office products are you experienced with?
• Are you willing to travel for this role when required?
• Do you have secretarial experience?
• Which of the following languages are you fluent in?