Executive Assistant

Agensi Pekerjaan Talentvis Malaysia Sdn Bhd; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Job summary

A recruitment agency in Malaysia is seeking an Executive Assistant to support the General Manager in managing schedules, meetings, and communications. The ideal candidate will have at least 4 years of assistant experience and proficiency in Chinese, English, and Malay. This role offers substantial exposure to business operations and requires strong organizational skills. Candidates should be willing to travel internationally.

Qualifications

• At least 4 years of experience in assistant or related management roles.
• Experience in listed companies or large enterprises is preferred.
• Valid driving proficiency and knowledge of Malaysian road conditions.

Responsibilities

• Manage daily office operations, including drafting documents and scheduling.
• Plan and manage the GM’s calendar and meetings.
• Participate in management meetings, tracking action items.

Skills

Proficient in Chinese

Proficient in English

Proficient in Malay

Organizational skills

Communication skills

Data analysis capabilities

Education

Bachelor's degree or above

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

The Executive Assistant serves as a key right-hand to the General Manager managing schedules, meetings, and communications while driving follow-ups and ensuring smooth execution of strategic priorities. This role offers close exposure to decision-making and business operations, ideal for someone proactive, organized, and eager to grow alongside senior leadership.

Key Responsibilities

• Assist the GM in managing daily office operations, including drafting documents, data organization, and scheduling.
• Plan and manage the GM’s calendar, meetings, business trips, and ensure all preparatory materials are ready in advance.
• Participate in core management meetings, take and compile minutes, and track action items to ensure resolutions are implemented.
• Facilitate communication and collaboration across departments to solve operational challenges.
• Support project execution and ensure alignment with company goals.
• Maintain internal and external relationships on behalf of the GM.
• Convey important information and ensure smooth communication channels with key stakeholders.
• Manage confidential company documents, contracts, and records to ensure integrity and security.
• Support the GM on special projects, business analysis, and strategic initiatives.
• Assist in market research, competitor analysis, and business planning as required.

Job Qualifications

• Education & Experience: Bachelor’s degree or above, with at least 4 years of experience in assistant or related management roles; candidates with experience in listed companies, large enterprises, or in building sales teams and developing markets are preferred.
• Language & Communication Skills: Proficient in Chinese, English, and Malay (speaking, reading, and writing).
• Operational Skills & Tools: Skilled in Microsoft Office suite (Word, Excel, PowerPoint) and common office equipment, with basic data analysis capabilities.
• Mobility & Travel: Valid driving proficiency with knowledge of Malaysian road conditions and willingness to undertake international business trips.
• Industry Experience (Bonus): Experience in construction, building materials, civil, or petrochemical industries.

Application Questions

• Which of the following statements best describes your right to work in Malaysia?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an executive assistant?
• Do you have experience in a role which requires relationship management experience?
• Which of the following languages are you fluent in?