Executive - Accounts Payable

Taylor's Education Group; Subang Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

An education group in Selangor is seeking an Executive - Payable to support the department with accurate vendor payments. This role entails reviewing invoices, ensuring proper accounting records, and managing payments while offering opportunities for yearly renewal based on performance. Ideal candidates should hold a Bachelor's degree in Accounting and possess at least two years of experience in a related field.

Qualifications

• At least two years of related working experience.
• Knowledge of computer software and accounting applications.
• Ability to work under tight deadlines.

Responsibilities

• Provide administrative support for accurate and timely payments.
• Sort and review invoices and purchase orders.
• Ensure invoices are recorded accurately in the accounting system.
• Perform 3-way matching before preparing payments.
• Respond to queries from suppliers regarding billing and payments.

Skills

Accounting principles

Proficiency in accounting software

Good communication skills in English

Good communication skills in Bahasa Malaysia

Education

Bachelor’s Degree in Accounting/Finance/Business Administration

Job description

This is an One year Fixed Term contract position (renewable yearly or convertible to full‑time based on performance).

The Executive - Payable provides administrative support to the department by ensuring accurate and timely payments of all expenses to vendors and suppliers and staff, and implementing effective Accounts Payable functions.

Responsibilities

• Sort and review invoices/POs received.
• Ensure invoices are properly recorded in the accounting system in accordance with the chart of accounts, with appropriate and complete descriptions.
• Check invoices, receipts, debit/credit notes, purchase orders for accuracy and appropriateness of payment.
• Perform 3‑way matching to ensure supplier invoices are supported by delivery orders and purchase orders before preparing payment.
• Respond proactively and promptly to queries from suppliers or stakeholders on billing and payment, referring as necessary to the appropriate persons.
• Prepare payments for suppliers and miscellaneous payments by cheque, telegraphic transfer and GIRO/Rentas; distribute/follow up for authorized cheque signatures and distribute/mail on a timely basis.
• Ensure all invoices, payment vouchers and other records are properly indexed, filed, maintained and clearly labelled (hard copy or soft copy).
• Run bank reports monthly for uncleared cheques, claim back uncleared cheques and reissue where applicable.
• Keep records of incoming and outgoing payments, and maintain accurate and complete accounting files and records.
• Assist in analysing internal processes, and recommend and implement procedural or policy changes to improve operations.
• Communicate proactively with superiors and colleagues about concerns or potential issues.
• Undertake any other duties that may be assigned from time to time.

Job Specifications

Minimum Academic / Professional Qualification

• Preferably Bachelor’s Degree in Accounting/Finance/Business Administration.

Related Experience

• At least two (2) years of related working experience.
• Knowledge and skills of using computer software and accounting applications.
• Good command of English and Bahasa Malaysia.

Competencies (Behavioral)

• Can take and execute instructions well.
• Good team player; able to establish and maintain positive, cooperative working relationships.
• Willingness to learn and ability to adapt to change.
• Takes initiative to ensure effective completion of work, including prompt follow‑up and escalation of issues where necessary.
• Detail oriented.
• Strong sense of responsibility.
• High standards of excellence.
• Can work under tight deadlines and multitask where necessary.
• Strong sense of urgency and ability to prioritize workload effectively.
• Ability to maintain confidentiality.