Events Executive

Agensi Pekerjaan Talentvis Malaysia Sdn Bhd; Kuala Lumpur; On-site; MYR 45,000 - 60,000; Full time

Job summary

A recruitment agency in Kuala Lumpur is seeking an Events Executive to coordinate and execute various events from start to finish. The ideal candidate will have proven experience in event planning, excellent organizational skills, and the ability to work under pressure. This role offers high visibility and the potential for career progression as you work closely with C-level leadership and various stakeholders.

Qualifications

• Proven experience in event planning or project management, ideally in a marketing agency.
• Strong communication skills are essential for liaising with various stakeholders.
• Detail-oriented with an ability to multitask and prioritize effectively.

Responsibilities

• Manage all aspects of event planning, staying within budgets and deadlines.
• Build relationships with vendors and venues to ensure successful event execution.
• Proactively identify and address operational challenges throughout the planning process.

Skills

Event planning

Vendor management

Interpersonal skills

Organizational skills

Problem solving

Microsoft Office proficiency

Tools

Event management software

Job description

Role Overview
We are looking for a proactive and detail-oriented Events Executive to join our team. In this role, you will coordinate and execute events from start to finish, working closely with vendors, venues, and internal teams to ensure smooth and successful events. If you have a passion for event planning, strong organizational skills, and enjoy bringing ideas to life, we’d love to hear from you!

Responsibilities

• Manage all aspects of event planning, meet strict deadlines, and stay within budget.
• Nurture and build relationships with vendors, venues, and other industry contacts while crafting and implementing the creative and logistical aspects of all events.
• Remain current or ahead of the curve with trends in event planning, design, and production, and proactively identify and solve operational challenges.
• Coordinate with internal staff, clients, and vendors to establish the requirements for an event, and serve as liaison to senior executives, government officials, and industry leaders throughout the planning process.
• Locate resources, visit sites, and lead pre-event meetings to help staff make decisions about event design.
• Plan and facilitate logistics for all events, including contract negotiations, guest lists, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, decor, and marketing materials.

Requirements

• Proven experience in event planning, coordination, or project management, preferably in a marketing agency.
• Strong interpersonal and communication skills.
• Excellent organizational skills with the ability to multitask, prioritize tasks, and pay close attention to detail.
• Ability to work under pressure, solve problems on the spot, and make quick, strategic decisions.
• Proficiency in Microsoft Office (Excel & PowerPoint) and event management tools/software.
• Willingness to work flexible hours, including evenings and weekends, based on event schedules.

Bonus: This role offers high visibility and the rare opportunity to work closely with C-level leadership—with clear potential for career progression once you prove yourself.