Event Management Coordinator

Core Fusion Sdn Bhd; Kuala Lumpur; On-site; MYR 36,000 - 50,000; Full time

Job summary

A leading event management company in Kuala Lumpur is seeking an experienced event coordinator to manage global expos. The ideal candidate will have experience in event coordination, proficiency in Adobe tools for editing, and the ability to communicate effectively in English, Mandarin, and Bahasa. This role involves planning, logistics management, vendor relations, and post-event reporting.

Qualifications

• Previous experience in event management or coordination is required.
• Proficient in Adobe Lightroom and Adobe Premiere Pro for photo and video editing.
• Able to communicate in English, Mandarin and Bahasa.

Responsibilities

• Oversee the complete event planning, coordination, and execution of all Global Expos.
• Capture photos and videos during the event to highlight key moments.
• Develop and edit video content using Adobe Premiere Pro.
• Handle logistics and day-to-day operations for events.

Skills

Event management

Adobe Premiere Pro

Adobe Lightroom

Vendor management

Communication in English

Communication in Mandarin

Communication in Bahasa

Job description

Responsibilities

• Oversee the complete event planning, coordination, and execution of all Global Expos.
• Capture photos and videos during the event to highlight key moments.
• Develop and edit video content using Adobe Premiere Pro, plugins, and other resources.
• Handle logistics and day-to-day operations for events, ensuring smooth execution.
• Coordinate and track merchandise for the event, ensuring all items are delivered on time.
• Keep an organized inventory list and communicate with suppliers and vendors across different regions to manage stock.
• Establish and maintain strong relationships with global vendors.
• Manage and oversee the creation of event-related materials, including marketing content and merchandise for expos.
• Ensure event video and promotional materials are prepared and delivered in time for the event.
• Work closely with Country Managers (CMs) and the HQ design team to compile post-event media and materials.
• Prepare detailed post-event reports, including statistical data, branding visibility, total deposits, and a summary of direct clients and IB events.
• Handle event registrations, ensuring accurate and timely data entry.
• Assist sales teams with inquiries and support them in event-related activities, including managing expo payments.
• Research and identify global expos that align with company objectives and opportunities for growth.
• Manage the logistics of participating in selected expos, ensuring the successful execution of the company’s presence.
• Ad-hoc tasks as assigned by manager or senior.

Qualifications

• Previous experience in event management or coordination is required.
• Proficient in Adobe Lightroom and Adobe Premiere Pro for photo and video editing.
• Able to communicate in English, Mandarin and Bahasa to ensure smooth communication with clients and vendors. Strong vendor management and communication skills, particularly in global event coordination.
• Solid understanding of merchandise logistics and inventory management.