eCommerce Supply Chain Executive

LUXASIA; Kuala Lumpur; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading beauty brand builder in Asia is seeking a Logistics Coordinator to manage shipments and purchase orders. The role involves coordinating with brand partners and warehouse teams to address shipment issues, ensuring timely communication and managing discrepancies. Ideal candidates should be proficient in SAP, possess strong Excel skills, and excel in a fast-paced environment. This position offers opportunities for professional growth and a collaborative work culture.

Benefits

Opportunities for professional growth

Flexible work arrangements

Strong collaborative work culture

Qualifications

• Experience in project management and execution.
• Strong attention to detail and hands-on execution.
• Fast learner committed to getting the job done.

Responsibilities

• Coordinate and track incoming shipments by preparing shipment documents.
• Review and submit purchase orders to brand partners.
• Proactively communicate with the Commercial Team regarding PO issuance.
• Work closely with 3PL warehouse teams to ensure timely GR completion.
• Manage inbound discrepancies and highlight shortages or damages.
• Manage return of expiry and damaged items.
• Ensure tax invoices are posted correctly.
• Assist with inter-company shipments across SEA.

Skills

Proficiency in SAP

Strong Microsoft Excel skills

Excellent written and verbal communication skills

Strong problem-solving skills

Ability to handle multiple concurrent demands

Tools

Microsoft Office (Word, Excel, PowerPoint)

Google Sheets

Job description

LUXASIA is the leading and largest beauty omnichannel brand‑builder of Asia Pacific. Since 1986, it has successfully enabled market entry and brand growth for more than 100 luxury beauty brands, including Albion, Aveda, Bvlgari, Calvin Klein, Creed, Diptyque, Hermes, La Prairie, Maison Francis Kurkdjian, Montblanc, Paco Rabanne, Salvatore Ferragamo and SK‑II. LUXASIA has established joint ventures with the likes of LVMH Group, Revlon (for Elizabeth Arden), Puig, Shiseido and Orveon (for Laura Mercier). The group’s integrated brand‑building capabilities include luxury retail, online commerce, consumer marketing & analytics, and supply‑chain management. With a dynamic team of 2,700 talents across 15 markets, LUXASIA is powered by a #OneTeam culture.

Why Join Us?

At LUXASIA, we believe there is beauty within every talent— that is you. We grow you by building your competencies and unleashing your potential. Our portfolio includes over 100 luxury brands across the Asia Pacific. Your work will enrich the lives of millions of consumers across the region. With us, you get to be an entrepreneur, running the business like it is your very own. We give you autonomy with guidance and genuine care. As a diverse and inclusive team, we celebrate differences, embrace change, explore new ideas, take risks, fail fast, and drive results.

Key Responsibilities

• Coordinate and track incoming shipments by preparing shipment arrival notification documents (pre‑alert & SAP inbound notification) for MY local shipments.
• Review and submit purchase orders to brand partners; act as the key contact for scheduling shipments or any shipment‑related issues.
• Proactively communicate with the Commercial Team regarding PO issuance, article creation, PLC updates and any report or stock inquiry updates.
• Work closely with 3PL warehouse teams to ensure GR completion on time and manage any issues with shipment arrival with assistance from the warehouse logistic executive.
• Manage inbound discrepancies and highlight shortages or damage to brand partners.
• Manage return of expiry and damage items to brand partners according to the cut‑off timeline.
• Ensure tax invoices and credit notes are posted in accordance with purchase or return orders.
• Assist with inter‑company shipments across SEA regional LUXASIA and LEAP Commerce companies.

Skills Required

• Proficiency in SAP and strong Microsoft Excel skills.
• Excellent written and verbal communication skills, with the proven ability to represent LUXASIA in external meetings.
• Strong problem‑solving skills and the ability to effectively address issues in collaboration with teams.
• Ability to handle multiple concurrent demands and prioritize responsibilities.

Requirements

• Enjoy working in a fast‑paced, collaborative environment and comfortable engaging with diverse stakeholders to meet objectives and timelines.
• Strong attention to detail, problem‑solving abilities, and hands‑on execution.
• Fast learner committed to getting the job done.
• Excellent communication skills and self‑motivation.
• Ability to multitask and adapt flexibly to changing priorities.
• Experience in project management and execution.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Sheets.

Benefits

• Opportunities for professional growth and skill development.
• Flexible work arrangements.
• Strong collaborative and inclusive work culture.

Championing Diversity, Equity and Inclusion

LUXASIA aspires to build a One Team of talents that reflects the diversity of the communities in our operating markets. LUXASIA is committed to providing equal employment opportunities to all individuals, regardless of race, colour, religion, gender, sexual orientation, age, disability, nationality or ethnic origin, cultural background, social group, marital status, or any other characteristics as provided by law.

Do you have what it takes to succeed in a fast‑paced and intense environment? Do you thrive on challenges? Do you want to bring innovative ideas to life? Are you keen to abandon the status‑quo, try new things, embrace failures as lessons, recover fast, yet always pursue excellence? If so, you are the one we are looking for. JOIN US and let’s grow together.