Document Controller | Pasir Gudang

Hirehub Management Sdn. Bhd.; Pasir Gudang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading management firm in Malaysia is seeking a Document Control Specialist to oversee technical documentation and administrative tasks within the Engineering and Utility department. The ideal candidate holds a diploma in Business Administration and has at least 2 years of relevant experience. Proficiency in Mandarin is preferred. This role offers a competitive salary range of RM3500 - RM3900.

Qualifications

• Minimum 2 years of experience in document control or administrative support.
• Experience in an engineering or technical environment is a plus.
• Mandarin-speaking preferred for internal documentation.

Responsibilities

• Collect and classify general and special equipment documentation.
• Draft and revise quality management system documents.
• Handle online approval of contracts and manage documentation.
• Prepare and upload meeting minutes.
• Assist with daily administrative tasks.

Skills

Document control

Administrative support

Technical documentation

Mandarin speaking

Education

Diploma or higher in Business Administration or related field

Job description

Company Background:

Our client specializes in the research, development, production, and sales of daily chemical raw materials, including cosmetic active ingredients, raw materials, and synthetic perfumes. They operate two major production bases in Suqian City, Jiangsu Province, and Ma'anshan City, Anhui Province. The Ma'anshan City production base, through its subsidiary, was constructed according to GMP guidelines for APIs and has passed the FDA on-site audit.

Job Requirements:

• Diploma or higher in Business Administration, Document Management, or a related field.
• Minimum 2 years of experience in document control or administrative support.
• Experience in an engineering, utility, or technical environment will be an added advantage.
• Mandarin-speaking candidates are preferred (to handle internal documentation and communication).

• Department: Engineering and Utility

Key Responsibilities:

• Collect, classify, archive, and distribute general and special equipment technical documentation.
• Draft and revise (under the guidance of the Department Head and Quality Department) quality management system documents, submit for approval, archive, and assist in organizing training sessions for the department.
• Handle online approval of engineering and service contracts (drafted by engineers), process payments, and manage offline contracts and construction documents (collection, organization, archiving, and distribution).
• Prepare and upload department meeting minutes.
• Assist with other daily administrative and coordination tasks.

Salary Range: RM3500 - RM3900

PIC Contact No: Bee Ser012-5752679