Document Controller @ KLIA Malaysia

Vanderlande Industries GmbH; Sepang; On-site; MYR 50,000 - 70,000; Full time

Job summary

A leading provider of innovative solutions for airport logistics is seeking a Document Control Specialist. You will be responsible for managing documentation related to airport baggage handling systems, ensuring compliance with project specifications and timelines. The ideal candidate will possess a bachelor's degree and strong IT proficiency in tools such as Microsoft Office and Adobe Acrobat.

Qualifications

• Bachelor’s degree or equivalent qualification.
• Excellent IT skills with experience using Microsoft Office and Adobe Acrobat.
• Strong attention to detail and organizational abilities.

Responsibilities

• Manage and control all technical documents and contractual correspondence.
• Support project team with official communication to the client.
• Prepare status and progress reports considering submission schedules and KPIs.

Skills

Attention to detail

Good written and verbal communication skills

Organizational skills

Excellent IT skills

Education

Bachelor’s degree in Quality Management, Business Administration, or a related field

Tools

Microsoft Office

Adobe Acrobat

Job description

Who are we?

We are a leading provider of innovative and high-performance solutions for airport logistics. Our portfolio includes products and solutions for baggage and cargo handling, high-end software for the digitalization of logistics processes as well as an extensive range of maintenance and services. Major customers include renowned airports and airlines around the globe.

Project Details

System Upgrade for Airport Baggage Handling System

Main Duties & Responsibilities:

1. Adhere to the established Document Control Process of the Project.
2. Maintain the Document Control List, including in and outgoing correspondence and the Project Submittal Plan.
3. Prepare and maintain the project templates for technical documents, contractual correspondence and any other forms required (e.g. RFI).
4. Validate all technical documents and contractual correspondence in relation to formal requirements before disclosure including completeness, readability, correct use of templates, formatting, etc.
5. Manage and control all technical documents and contractual correspondence regarding timely preparation and submission. Furthermore, manage receipt and distribution of documents according to the defined document control process.
6. Provide support to the team regarding document control topics. E.g. Latest submittal Revision, submission dates, upcoming submissions, latest incoming correspondence, etc.
7. Control the document workflows, approval processes and circulation durations. Inform the team early about deviations from the plan and follow up with the responsible person.
8. Print and file hard copies, store electronic copies and maintain document files and folders as required.
9. Support the project team in the official communication to the client including submission of RFIs, follow-up and maintain document comment sheets for due response and closeout of comments, finalization as well as submission and receipt of contractual correspondence, maintenance of related registers.
10. Prepare status and progress reports in consideration of applicable submission schedules, workflow statuses and required KPIs.
11. Ensures document deliverables and correspondence are generated, reviewed, approved, stored and distributed in time and in line with the applicable standards and regulations.

Experience, Qualifications & Skills:

1. Possess a bachelor’s degree, or equivalent qualification in Quality Management, Business Administration, or a related field.
2. Excellent IT skills, and experience of using software such as the Microsoft Office and Adobe Acrobat.
3. Attention to detail, excellent organizational skills, good written and verbal communication skills (English)