Document Controller (Construction ) / 建筑施工文控专员

Global Hire Career; Iskandar Puteri; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading construction firm is seeking a dedicated Construction Document Controller in Iskandar Puteri, Johor. This role involves managing full-cycle documentation for an industrial construction project, ensuring accuracy, compliance, and efficient communication among stakeholders. Ideal candidates should have a diploma or degree in relevant fields, at least 3 years of construction document control experience, and proficiency in both English and Mandarin. Competitive salary and professional development opportunities are provided.

Benefits

Competitive salary package

Professional working environment

Exposure to major projects

Qualifications

• Minimum 3 years of construction document control experience in industrial/EPC projects.
• Strong understanding of construction documentation standards and compliance requirements.
• Capable of managing large volumes of documents efficiently.

Responsibilities

• Build and maintain the project's document control system.
• Implement strict document version control and track revision history.
• Manage document collection and initial reviews across project phases.

Skills

Detail-oriented

Strong sense of responsibility

Proficient in both English & Mandarin

Education

Diploma or Degree in Construction Management, Engineering, Administration

Tools

Document management systems

MS Office

Job description

Document Controller (Construction) / 建筑施工文控专员

Position / 职位名称：Construction Document Controller (Iskandar Puteri, Johor Bahru) / 建筑施工文控专员（新山依斯干达公主城）

📝 Job Summary / 职位概述

We are looking for a dedicated Construction Document Controller to manage full-cycle documentation for an industrial construction project. The role ensures documentation accuracy, completeness, compliance, version control, safe archiving, and smooth communication between project stakeholders.

我们正在招聘一名建筑施工文控专员（Construction Document Controller），负责建筑施工项目全周期文档管理，确保文件的准确性、完整性、合规性、版本可追溯、安全归档及跨部门高效协作。

The ideal candidate should have experience in construction documentation, engineering filing standards, version control, and coordination with owners, consultants, EPC contractors, and site teams.

理想人选需具备建筑行业文控经验，熟悉工程资料、版本管理、档案规范，并能与业主、监理、承包商及现场团队保持顺畅沟通。

We are seeking candidates proficient in both English & Mandarin to effectively communicate with our diverse client base and stakeholders.

我们正在寻求熟练使用英语及普通话的候选人，以便与客户及多方利益相关者有效沟通。

📋 Key Responsibilities / 岗位职责

• Build and maintain the project’s document control system, including classification, numbering rules, templates, approval workflows and confidentiality levels.
  搭建并维护项目文控体系，包括文件分类、编号规则、模板、审批流程及保密等级管理。
• Manage document collection and initial review for all project phases, including design documents, drawings, construction records, inspection reports and correspondence.
  统筹项目各阶段文件收集与规范性初审，涵盖设计图纸、施工记录、验收资料及往来函件等。
• Implement strict document version control; record revision history and prevent use of outdated files.
  实施严格的版本管理，记录变更历史，确保各方使用最新有效版本，杜绝过期文件误用。
• Coordinate document changes, approvals, updates, and re-issuance; handle obsolete file withdrawal and tracking.
  负责文件变更申请、审批、更新、发布及作废文件回收与记录。
• Distribute approved documents to owners, consultants, contractors and internal teams; maintain distribution logs.
  根据审批结果向业主、监理、承包商及内部团队发放文件，并建立完整分发台账。
• Manage physical and electronic archiving; create file catalogues and maintain quick-retrieval systems.
  负责纸质与电子档案归档整理，编制档案目录，确保快速检索。
• Maintain archive room compliance (fireproof, moisture-proof, security) and conduct regular inventory checks.
  管理档案室，确保防火、防潮、安全达标，并定期清点检查档案。
• Manage file borrowing/return process; ensure no loss, alteration or leakage.
  制定借阅流程，管理借阅与归还，确保文件不丢失、不涂改、不泄露。
• Support project audits, tendering, inspections, and final completion documentation.
  为项目审计、投标、验收及竣工交付提供高效文件调取与支持。
• Lead final completion documentation preparation and coordinate submission to authorities/archives.
  牵头整理竣工资料，协调向城建档案馆等相关单位报备与移交。
• Conduct document control risk checks and drive corrective actions.
  定期排查文控风险，执行整改措施，降低项目管理风险。

🎓 Requirements / 任职要求

• Diploma or Degree in Construction Management, Engineering, Administration or related field.
  建筑管理、工程类、行政管理等相关专业文凭或本科。
• Minimum 3 years of construction document control experience (industrial/plant/EPC projects preferred).
  至少3年建筑施工文控经验，有工业厂房/EPC项目经验者优先。
• Strong understanding of construction documentation standards, version control and compliance requirements.
  熟悉建筑行业资料规范、版本控制及合规要求。
• Proficient in document management systems, MS Office, and electronic archive tools.
  熟练使用文档管理系统及办公软件，具备电子档案处理能力。
• Detail-oriented, strong sense of responsibility, and capable of managing large volumes of documents.
  做事细致严谨，责任心强，能管理大量文件与资料。
• We are seeking candidates proficient in both English & Mandarin to effectively communicate with our diverse client base and stakeholders.
  要求中英文流利，以便与客户及多方利益相关者沟通。

🕗 Working Hours / 工作时间

Monday – Saturday / 周一至周六：8:00 am – 5:00 pm

🎁 Benefits / 福利待遇

• Competitive salary package with stable career development.
  具竞争力的薪资待遇与稳定发展空间。
• Professional working environment with full project management support.
  专业的项目管理环境，提供系统化支持。
• Exposure to major industrial and construction projects.
  参与大型工业及建筑项目，积累宝贵行业经验。

📞 Contact Information / 联系方式

📧 Email: ***@globalhirecareer.com
🌐 Website: www.globalhirecareer.com