Document Controller

Cushman & Wakefield; Kampung Api-Api; On-site; MYR 100,000 - 150,000; Full time

Job summary

A global real estate services firm is seeking a Document Controller based in Johor, Malaysia. The role involves implementing and maintaining a robust document control system, ensuring compliance with industry standards, and managing project documentation including drawings and contracts. Candidates should possess at least a diploma in a relevant field and have a minimum of 3 years of experience, preferably in the Construction or Data Center sector. Familiarity with document control software like Procore is required.

Qualifications

• Minimum 3 years relevant experience in Construction or Data Center field.
• Proven experience using document control software is essential.
• Certification in Document Management or Information Management is a plus.

Responsibilities

• Implement and maintain an effective document control system.
• Manage the creation, revision, and distribution of project documents.
• Conduct regular audits to ensure document integrity.
• Provide training and support on document control procedures.
• Generate and distribute reports on document status.

Skills

Document control procedures

Audit and compliance

Document security protocols

Training and support

Education

Diploma or above in Business Administration, Information Management or a related field

Tools

Procore

Job description

Document Controller

Key Responsibilities

• Implement and maintain an effective document control system to ensure proper tracking, storage, and retrieval of all project documentation.
• Manage the creation, revision, distribution, and archiving of all project documents, including drawings, specifications, contracts, and reports via Procore.
• Ensure all documents are complete, accurate, and compliant with company standards and regulatory requirements. Conduct regular audits to verify document integrity.
• Maintain version control and ensure that the latest versions of documents are available to all relevant stakeholders. Track changes and maintain a history of document revisions.
• Coordinate the distribution of documents to project teams, clients, contractors, and other stakeholders. Ensure timely delivery and accessibility of critical project information.
• Implement document security protocols to protect sensitive information. Control access to documents and ensure that only authorized personnel can view or edit them.
• Provide training and support to project teams on document control procedures and best practices. Assist with troubleshooting document-related issues.
• Generate and distribute regular reports on document status, including outstanding approvals, document updates, and compliance metrics.
• Maintain accurate records of all document transactions, including receipts, approvals, distributions, and archiving.
• Ensure all document management practices comply with industry standards, company policies, and regulatory requirements.
• Organize meetings for the project as per the Rhythm of Business.
• Write and issue the AOM and MOM on time

Requirements

• Diploma or above in Business Administration, Information Management or a related field
• 3 years relevant experience in either Construction or Data Center field
• Proven experience using document control software such as procore, or similar tools.
• Certification in Document Management or Information Management is a plus.

Cushman & Wakefield