Document Controller

Cushman & Wakefield; Johor Bahru; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading global real estate services firm in Johor Bahru is seeking a Document Controller to manage project documentation effectively. The ideal candidate will possess a diploma in Business Administration or Information Management, and have at least 3 years of relevant experience in the Construction or Data Center field. Key responsibilities include managing document creation, conducting audits, and ensuring compliance with standards. This role offers opportunities for training and development within a dynamic environment.

Qualifications

• 3 years relevant experience in Construction or Data Center field.
• Proven experience using document control software.
• Certification in Document Management or Information Management is a plus.

Responsibilities

• Implement and maintain an effective document control system.
• Manage the creation, revision, and archiving of project documents.
• Conduct regular audits to verify document integrity.
• Coordinate document distribution to project teams and stakeholders.
• Provide training on document control procedures.
• Generate reports on document status and compliance.

Skills

Document control

Regulatory compliance

Training and support

Version control

Education

Diploma or above in Business Administration or Information Management

Tools

Document control software (Procore)

Job description

Document Controller

Key Responsibilities

• Implement and maintain an effective document control system to ensure proper tracking, storage, and retrieval of all project documentation.
• Manage the creation, revision, distribution, and archiving of all project documents, including drawings, specifications, contracts, and reports via Procore.
• Ensure all documents are complete, accurate, and compliant with company standards and regulatory requirements. Conduct regular audits to verify document integrity.
• Maintain version control and ensure that the latest versions of documents are available to all relevant stakeholders. Track changes and maintain a history of document revisions.
• Coordinate the distribution of documents to project teams, clients, contractors, and other stakeholders. Ensure timely delivery and accessibility of critical project information.
• Implement document security protocols to protect sensitive information. Control access to documents and ensure that only authorized personnel can view or edit them.
• Provide training and support to project teams on document control procedures and best practices. Assist with troubleshooting document-related issues.
• Generate and distribute regular reports on document status, including outstanding approvals, document updates, and compliance metrics.
• Maintain accurate records of all document transactions, including receipts, approvals, distributions, and archiving.
• Ensure all document management practices comply with industry standards, company policies, and regulatory requirements.
• Organize meetings for the project as per the Rhythm of Business.
• Write and issue the AOM and MOM on time

Requirements

• Diploma or above in Business Administration, Information Management or a related field
• 3 years relevant experience in either Construction or Data Center field
• Proven experience using document control software such as procure, or similar tools.
• Certification in Document Management or Information Management is a plus.

INCO: “Cushman & Wakefield”