Document Controller

DayOne; Johor Bahru; On-site; MYR 30,000 - 50,000; Full time

Job summary

A leading data infrastructure company in Johor Bahru is seeking a Document Control Specialist to oversee project documentation. The role requires 2-3 years of relevant experience and strong organization skills. The successful candidate will manage document distribution, ensure compliance with standards, and collaborate with stakeholders. This is an exciting opportunity to contribute to a fast-growing company in the data center industry.

Qualifications

• 2-3 years of experience in document control or construction management.
• Familiarity with construction documents including RFIs and change orders.
• Strong integrity in handling confidential information.

Responsibilities

• Oversee the life cycle of construction project documents.
• Conduct thorough reviews of construction documents.
• Facilitate efficient document distribution to stakeholders.
• Manage electronic and physical document repositories.

Skills

Document control

Construction documentation

Organizational skills

Time management

Attention to detail

Problem-solving

Communication skills

Education

High school diploma or equivalent

Certification in document control or construction management

Tools

Document control software

Project management software

Microsoft Office Suite

Job description

Overview

Join DayOne – Shaping the Future of Data Infrastructure. DayOne is a global leader in the development and operation of high-performance data centers. As one of the fastest-growing companies in the industry, we’ve built a robust presence across Asia and Europe — and we’re just getting started. As we expand into new international markets, we’re looking for talented, driven individuals to join us on this exciting journey. This is more than a job — it’s an opportunity to be a key contributor to our dynamic team and help shape the future of global data infrastructure. If you're passionate about innovation, technology, and growth, we invite you to be part of DayOne’s next chapter.

Responsibilities

• Oversee the complete life cycle of construction project documents, including creation, distribution, tracking, and archiving.
• Conduct thorough reviews of construction documents, including drawings, specifications, contracts, and other project-related documentation, to ensure accuracy, consistency, and adherence to established standards.
• Maintain and update document control systems to ensure the most recent versions of documents are readily available to the project team while ensuring previous versions are properly archived.
• Facilitate the efficient distribution of documents to appropriate stakeholders, ensuring timely access to the required information
• Establish and maintain a comprehensive filing and retrieval system to enable quick and accurate retrieval of project documents as needed.
• Perform regular audits of project documentation to ensure compliance with project requirements, industry standards, and regulatory guidelines.
• Manage electronic and physical document repositories, ensuring proper categorization, labeling, and indexing of documents for easy retrieval.
• Collaborate with project team members, including architects, engineers, contractors, and subcontractors, to address document-related inquiries and resolve issues promptly.
• Maintain accurate and up-to-date records of project-related correspondence, transmittals, requests for information (RFIs), and change orders.
• Provide guidance and training to project team members on document control procedures, systems, and best practices.

Requirements

• A high school diploma or equivalent is required. Additional certification or training in document control or construction management is preferred.
• Minimum of 2-3 years of experience in a similar role, preferably in the construction industry or a related field.
• Familiarity with construction documents, including drawings, specifications, contracts, RFIs, and change orders.
• Exceptional organizational and time management skills with the ability to handle multiple tasks and prioritize effectively.
• Proficient in using document control software, project management software, and Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong attention to detail and accuracy, ensuring the completeness and correctness of all project documents.
• Strong problem-solving skills to identify issues, propose solutions, and resolve document-related challenges promptly.
• Excellent verbal and written communication skills to collaborate effectively with project team members and stakeholders.
• Demonstrated integrity and discretion in handling sensitive and confidential information.

DayOne is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

If you're ready to grow with one of the fastest-moving companies in the data center industry, apply now and be part of our global journey.