Document Controller

Cushman & Wakefield; Johor; On-site; MYR 40,000 - 60,000; Full time

Job summary

A global real estate firm is seeking a Document Controller in Johor, Malaysia. The role involves implementing a document control system, managing document revisions, and ensuring compliance with company standards. Candidates should possess a diploma in Business Administration or Information Management, along with experience in the Construction or Data Center fields, especially with document control software. This position offers an opportunity to maintain the integrity and accessibility of project documentation while supporting project teams effectively.

Qualifications

• 3 years of relevant experience in Construction or Data Center field.
• Proven experience using document control software.

Responsibilities

• Implement and maintain an effective document control system.
• Manage the creation, revision, and distribution of all project documents.
• Conduct regular audits to verify document integrity.
• Coordinate the distribution of documents to stakeholders.

Skills

Document control software expertise

Attention to detail

Organizational skills

Training and support capabilities

Education

Diploma or above in Business Administration or Information Management

Tools

Procore

Job description

Document Controller

Job Description Summary

Job Description

Key Responsibilities

• Implement and maintain an effective document control system to ensure proper tracking, storage, and retrieval of all project documentation.
• Manage the creation, revision, distribution, and archiving of all project documents, including drawings, specifications, contracts, and reports via Procore.
• Ensure all documents are complete, accurate, and compliant with company standards and regulatory requirements. Conduct regular audits to verify document integrity.
• Maintain version control and ensure that the latest versions of documents are available to all relevant stakeholders. Track changes and maintain a history of document revisions.
• Coordinate the distribution of documents to project teams, clients, contractors, and other stakeholders. Ensure timely delivery and accessibility of critical project information.
• Implement document security protocols to protect sensitive information. Control access to documents and ensure that only authorized personnel can view or edit them.
• Provide training and support to project teams on document control procedures and best practices. Assist with troubleshooting document-related issues.
• Generate and distribute regular reports on document status, including outstanding approvals, document updates, and compliance metrics.
• Maintain accurate records of all document transactions, including receipts, approvals, distributions, and archiving.
• Ensure all document management practices comply with industry standards, company policies, and regulatory requirements.
• Organize meetings for the project as per the Rhythm of Business.
• Write and issue the AOM and MOM on time.

Requirements

• Diploma or above in Business Administration, Information Management or a related field.
• 3 years relevant experience in either Construction or Data Center field.
• Proven experience using document control software such as procure, or similar tools.
• Certification in Document Management or Information Management is a plus.

INCO: “Cushman & Wakefield”