Document Controller

DayOne; Johor; On-site; MYR 50,000 - 70,000; Full time

Job summary

A leading data center company in Johor, Malaysia, seeks a Data Center Document and Process Administrator. This pivotal role involves managing document collections, ensuring version control, and facilitating collaboration across teams. The ideal candidate should hold a Bachelor's degree and have at least 3 years of experience in document management within data center or IT projects. Proficiency in SharePoint and a keen eye for detail are essential. Join us and be part of an innovative team shaping the future of data infrastructure.

Qualifications

• Minimum of 3 years of practical document management experience, preferably in data centers or complex engineering projects.
• Proficiency in using mainstream document management software.
• Ability to rectify document flaws promptly.

Responsibilities

• Collect various document materials based on project milestones.
• Establish periodic document inspection procedures.
• Enforce rigorous document version management standards.
• Provide compliant document materials to cross-functional teams.
• Maintain in-depth communication with various professional teams.

Skills

Document management

Attention to detail

Organizational skills

Communication skills

Proficiency in Microsoft Office

Education

Bachelor's degree in Information Management, Archives, Computer Science, Information Technology, or related fields

Tools

SharePoint

Documentum

Job description

Join DayOne – Shaping the Future of Data Infrastructure

DayOne is a global leader in the development and operation of high-performance data centers. As one of the fastest-growing companies in the industry, we’ve built a robust presence across Asia and Europe — and we’re just getting started.

As we expand into new international markets, we’re looking for talented, driven individuals to join us on this exciting journey. This is more than a job — it’s an opportunity to be a key contributor to our dynamic team and help shape the future of global data infrastructure.

If you're passionate about innovation, technology, and growth, we invite you to be part of DayOne’s next chapter.

Job Overview

The Data Center Document and Process Administrator is responsible for the collection, organization, storage, maintenance, version control, retrieval, and provision of various documents related to project milestones, system architecture diagrams, critical system design drawings, detailed equipment selection lists, as well as daily operation guides and manuals. They are also tasked with innovatively constructing a multidimensional, multilevel document classification system to ensure swift document location and retrieval based on traditional document types, project phases (planning, construction, operation, etc.), and system associations (power, refrigeration, etc.). Additionally, they establish periodic document inspection procedures to identify potential risks such as damage or tampering, enforce rigorous document version control standards, and collaborate with cross-functional teams to facilitate seamless information flow and enhance collaborative efficiency.

Key Responsibilities

Document Collection and Organization

• Collect various document materials based on project milestones.
• Innovatively construct a multidimensional, multilevel document classification system.

Document Storage And Maintenance

• Establish periodic document inspection procedures to identify potential risks.

Document Version Control

• Establish and strictly enforce rigorous document version management standards.

Document Retrieval And Provision

• Provide compliant and adapted document materials to internal cross-functional teams.

Collaboration And Communication

• Maintain high-frequency, in-depth communication with various professional teams.

Qualifications

• Bachelor's degree or above in Information Management, Archives, Computer Science, Information Technology, or related engineering fields.
• Minimum of 3 years of practical document management experience, preferably in data centers, large-scale IT projects, or complex engineering projects.
• Proficiency in using mainstream document management software such as SharePoint and Documentum.
• Proficient in using the Microsoft Office suite to optimize document management.
• Attention to detail and the ability to rectify document flaws promptly.
• Organizational and coordination abilities to manage complex project environments.

DayOne is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

If you're ready to grow with one of the fastest-moving companies in the data center industry, apply now and be part of our global journey.