Document Controller

GAMUDA; Bayan Lepas; On-site; MYR 100,000 - 150,000; Full time

Job summary

A construction management company in Penang is seeking a Document Control Specialist. Responsibilities include managing document control systems, ensuring compliance with quality standards, and supporting continuous improvement. The ideal candidate has a minimum of 3–5 years of relevant experience, a diploma or bachelor’s degree, and strong skills in MS Office. This is a great opportunity to contribute to a quality-focused environment.

Qualifications

• Minimum of 3–5 years of document control experience in the construction industry.
• Proficient in working with MS Excel and MS Word.

Responsibilities

• Responsible for all Document Control administration.
• Monitor, review, verify, and improve the document control system.
• Coordinate and ensure compliance with QMS and ISO standards.
• Promote a Quality culture and contribute to continuous improvement.
• Comply with Quality, Safety & Health, and Environment matters.

Skills

Attention to detail

Written communication

Verbal communication

Troubleshooting

EDMS software proficiency

Education

Diploma/Bachelor's degree in a related field

Tools

MS Office

Job description

Job Summary

Responsible for the timely, accurate, organized and efficient preparation and management of documents.

Key Responsibilities

• Responsible for all Document Control administration that according to Quality Management System requirement.

• Monitoring, review, verify, and improve the Company document control system to ensure compliance with QMS requirements.

• Coordinate and ensure document control system are implemented as per QMS, ISO standard.

• Help promote a Quality culture on the project, ensuring the implementation of best practices and contributing to continuous improvement efforts in quality standards and systems.

• Any other duties that may be assigned from time to time by the management.

• To comply and adhere to all matters pertaining to Quality, Safety & Health and Environment related to the job scope and work place as required by the company.

Qualifications

• Minimum Diploma/Bachelor's degree in a related field.

• Minimum of 3–5 years of document control experience in the construction industry

• Proficient in working with MS Office (MS Excel and MS Word).

Skills & Abilities

• Strong attention to detail and accuracy in managing and reviewing documents.

• Good written and verbal communication skills.

• Ability to troubleshoot document control issues and propose effective solutions.

• Proficient in EDMS software will be an advantage.

Expected Minimum Years of Experience

• Minimum of 3–5 years of document control experience in the construction industry.