Document Controller

Asiakom - Asia Communication & Electronic; Bahau; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading construction firm in Negeri Sembilan is seeking a Document Control Officer who will be pivotal in managing documents for railway track projects. This role involves ensuring compliance with quality standards, maintaining document organization, and liaising with project teams. Candidates should have a Diploma or Bachelor's Degree in Engineering or Business Administration, along with at least one year of relevant experience. Proficiency in document management software and excellent communication skills are essential for this position.

Qualifications

• Minimum of 1 year experience in document control.
• Certification in document control is an advantage.
• Familiarity with document management software.

Responsibilities

• Maintain an organized system for project documents.
• Ensure compliance with quality standards.
• Manage document revisions effectively.
• Facilitate distribution of documents to stakeholders.
• Collaborate with project teams on document accuracy.

Skills

Proficiency in document management software

Strong attention to detail

Excellent communication skills

Interpersonal abilities

Ability to work in a fast-paced environment

Familiarity with railway track terminology

Understanding of quality management systems

Adaptability to new technologies

Education

Diploma or Bachelor's Degree in Engineering or Business Administration

Tools

Microsoft Office suite

Job description

Job Purpose

You play a vital role in ensuring the efficient management of all documents related to railway track projects. Reporting to the QAQC Manager, you are responsible for organizing, controlling and maintaining all project documents in compliance with industry standards and company procedures.

Educational Qualifications

• Diploma or Bachelor's Degree in Engineering, Business Administration, or relevant field preferred.
• Certification or training in document control or records management is added advantage.

Experience

• Minimum of 1 year experience in document control, preferably in a construction industry.
• Familiarity with document management system or software.

Duties and Responsibilities

• Maintain an organized system for storage, retrieval, and tracking of project documents.
• Ensure all documents adhere to quality assurance standards and regulatory requirements.
• Manage documents revision and ensure that latest versions are readily available to authorized personnel.
• Facilitate the distribution of documents to relevant stakeholders while maintaining confidentiality and security.
• Collaborate with project teams to review and approve documents for accuracy and completeness.
• Develop and implement procedures for the systematic archiving and disposal of outdated documents.
• Assist in internal and external audits by providing access to requested documents and ensuring compliance with audit requirements.
• Provide training and support to project team members on document control processes and software usage.
• Perform additional tasks and assignments as directed by the QAQC Manager to support project objectives and organization needs.

Requirements and Skills

• Proficiency in document management software and Microsoft Office suite.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal abilities.
• Ability to work effectively in a fast-paced, deadline-driven environment.
• Familiarity with railway track construction terminology and processes is preferred.
• Understanding of quality management systems and ISO standards.
• Adaptability and willingness to learn new technologies and processes.
• Ability to maintain confidentiality and handle sensitive information with discretion.