Document Control (Selangor)

Inazume; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading firm in document control in Malaysia is seeking a qualified individual to manage SOPs, ensure ISO compliance, and coordinate document-related tasks. Candidates should have experience in document control, knowledge of ISO standards, and strong communication skills in both English and Bahasa Malaysia. Proficiency in Microsoft Office and SharePoint is essential. This position offers an opportunity to enhance compliance and support digital automation initiatives.

Qualifications

• Minimum 2–3 years’ experience in document control or ISO system administration.
• Knowledge of ISO 9001, ISO 14001, ISO 45001 standards.
• Detail-oriented, well-organized, and able to meet deadlines.

Responsibilities

• Maintain and control the company’s master list of SOPs, WIs, policies, templates, and records.
• Support audits (internal, ISO, client, or regulatory) with proper documentation.
• Provide training to users on document change processes and access.

Skills

Document control

ISO system administration

Proficient in Microsoft Office

Strong coordination skills

Communication in English

Communication in Bahasa Malaysia

Education

Diploma/Degree in Business Administration, Quality, Engineering, or related field

Tools

Microsoft Office

SharePoint

Power Automate

Job description

Responsibilities

• Maintain and control the company’s master list of SOPs, WIs, policies, templates, and records.
• Assign document numbers, track version control, and manage approvals with HODs.
• Upload and publish controlled documents to SharePoint/controlled drives; remove obsolete versions.
• Support audits (internal, ISO, client, or regulatory) with proper documentation.
• Manage document change logs, revision history, and status reports.
• Provide training to users on document change processes and access.
• Coordinate with site-based document controllers and project teams on registers, RFIs, and transmittals.
• Ensure compliance with ISO 9001:2015 Clause 7.5 and other QMS requirements.
• Support digital automation initiatives and workflow improvements.
• Handle other document-related tasks assigned by Compliance or Quality leadership.

Requirements

• Diploma/Degree in Business Administration, Quality, Engineering, or related field.
• Minimum 2–3 years’ experience in document control or ISO system administration.
• Knowledge of ISO 9001, ISO 14001, ISO 45001 standards.
• Proficient in Microsoft Office (Excel, Word) and SharePoint; Power Automate knowledge is an advantage.
• Detail-oriented, well-organized, and able to meet deadlines.
• Strong coordination and communication skills in English and Bahasa Malaysia.
• Experience in construction, engineering, or manufacturing industries preferred.