Director Executive Assistant

Seal Incorporated Bhd; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading company in Malaysia is seeking an experienced Executive Assistant to manage executive schedules, prepare correspondence, and coordinate events. The role requires fluency in both English and Mandarin, along with strong organizational skills and the ability to handle sensitive matters with discretion. Candidates should possess a Diploma in business administration or a related field and have at least 3 years of relevant experience. The position involves liaising with stakeholders and requires a proactive approach to problem-solving.

Qualifications

• Must have at least a Diploma/Certificate in business administration, finance, or a related field.
• Minimum of 3 years of experience as an executive assistant or similar role.
• Fluency in English and Chinese is essential for handling Mandarin-speaking clients.
• Strong interpersonal skills and discretion are required.

Responsibilities

• Manage executive schedules including appointments and travel arrangements.
• Prepare official correspondence and meeting materials.
• Coordinate events and manage urgent matters.
• Act as a liaison between stakeholders.
• Record information effectively in filing system.

Skills

Fluency in English

Fluency in Chinese

Strong interpersonal skills

Time-management

Proficient in Microsoft Office Suite

Active listening skills

Proactive problem-solving

Multitasking ability

Discretion and trustworthiness

Education

Diploma/Certificate in business administration, finance, or related field

Tools

Microsoft Office Suite

Job description

Overview

Role overview: Manage executive schedules, prepare correspondence, coordinate events, maintain confidentiality, handle urgent matters, liaise with stakeholders, build relationships, ensure proper recording in filing system, and handle ad-hoc assignments for the director.

Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare official correspondence, memoranda, agendas, minutes of meetings, external letters, including preparation for meeting materials and facilities.
• Coordinate events and speaking engagements.
• Maintain high confidentiality in all dealings with sensitive information and correspondence.
• Handle urgent matters, quickly managing unforeseen situations, and ensure the director is informed and prepared to make decisions.
• Act as a liaison between internal/external stakeholders, serving as a point of contact for clients, partners, and other essential contacts.
• Build relationships by establishing rapport with key individuals on behalf of the director.
• Record information effectively within the company’s filing system.
• Handle any ad-hoc assignment as required by the director.

Requirements

• Candidate must possess at least a Diploma/Certificate in business administration, finance, or a related field.
• At least 3 years of experience as an executive assistant or in a related position.
• Fluency in English and Chinese (both written and spoken) is essential as the role requires interaction with Mandarin-speaking customers.
• Strong interpersonal skills.
• Discretion and trustworthiness.
• Active listening and good communication skills.
• Proactive approach to problem-solving.
• Ability to multitask.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong time-management and organization skills.
• Able to travel for business trips when required.

Application Questions

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an executive assistant?
• Are you willing to travel for this role when required?
• Which of the following Microsoft Office products are you experienced with?
• Which of the following languages are you fluent in?
• How would you rate your English language skills?
• How would you rate your Mandarin language skills?

What can I earn as an Executive Assistant