Director Executive Assistant and Personal Assistant

Seal Incorporated Bhd; Kuala Lumpur; On-site; MYR 48,000 - 60,000; Full time

Job summary

A leading investment company in Kuala Lumpur is seeking a Director Executive Assistant and Personal Assistant. The role involves managing executive schedules, preparing correspondence, and coordinating events. Candidates must be fluent in English and Chinese, possess strong interpersonal skills, and have at least 3 years of related experience. This position offers the opportunity to support executive-level operations and requires proficiency in Microsoft Office.

Qualifications

• At least 3 years of experience as an executive assistant or in a related position.
• Able to travel for business trips when required.

Responsibilities

• Manage and maintain executive schedules.
• Prepare official correspondence and meeting materials.
• Coordinate events and speaking engagements.
• Maintain high confidentiality with sensitive information.
• Act as a liaison between stakeholders.

Skills

Fluency in English

Fluency in Chinese

Strong interpersonal skills

Discretion and trustworthiness

Active listening

Good communication skills

Proactive problem-solving

Ability to multitask

Education

Diploma/Certificate in business administration or finance

Tools

Microsoft Office Suite

Job description

Director Executive Assistant and Personal Assistant

Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.

Prepare official correspondence, memorandum, agenda, minutes of meetings, external letters, and meeting materials.

Coordinate events and speaking engagements.

Maintain high confidentiality with sensitive information and correspondence.

Handle urgent matters, quickly managing unforeseen situations, and ensuring the director is informed and prepared to make decisions.

Act as a liaison between internal and external stakeholders. Serve as a point of contact for clients, partners, and other essential contacts.

Build relationships by establishing rapport with key individuals on behalf of the director.

Ensure the recording of information is effectively captured within the company’s filing system.

Handle any ad-hoc assignments as and when required by the director.

Requirements

• Diploma/Certificate in business administration, finance, or a related field.
• At least 3 years of experience as an executive assistant or in a related position.
• Fluency in English and Chinese (both written and spoken) is essential as the role requires interaction with Mandarin‑speaking customers.
• Strong interpersonal skills.
• Discretion and trustworthiness.
• Active listening and good communication skills.
• Proactive approach to problem‑solving.
• Ability to multitask.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong time‑management and organizational skills.
• Able to travel for business trips when required.

Company Overview

Seal Incorporated Bhd is listed on the main market of Bursa Malaysia since 1970. The company enhances existing profitable enterprises and ventures into new investment opportunities through all available resources.

Vision

We envision constantly striving to enrich our team and our shareholders while upholding our social responsibilities, remaining competitive in the industry, continuously striving for excellence, implementing innovative approaches and creative ideas, and optimizing human and financial resources through synergy of strengths.