DIGITAL AND MARKETING ASSISTANT (MALAYSIA)

DXN Holdings Bhd; Seremban; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading event management company is looking for an Event Planning Support specialist in Seremban, Malaysia. The role involves assisting in all stages of event planning, managing documentation, and providing on-site support during events. Ideal candidates should have a professional demeanor, be customer-focused, and possess a genuine interest in event execution. This position offers an excellent opportunity to gain experience in the events industry and contribute to varied events.

Qualifications

• Must have a positive and professional demeanor.
• Customer-focused approach is essential.
• Ability to remain calm under pressure is needed.
• Be resourceful and proactive in problem-solving.
• A genuine interest in event planning and execution is required.

Responsibilities

• Assist the Event Manager/team in all stages of event planning.
• Conduct research on venues, vendors, and potential speakers.
• Prepare and manage event-related documentation.
• Manage RSVP tracking, guest lists, and seating arrangements.
• Provide on-site support during events, ensuring smooth operations.

Skills

Positive and professional demeanor

Customer-focused and service-oriented

Ability to remain calm under pressure

Resourceful and proactive

Interest in event planning

Job description

Event Planning Support

• Assist the Event Manager/team in all stages of event planning, from initial concept to post-event evaluation.
• Conduct research on venues, vendors (catering, AV, decor, etc.), and potential speakers/entertainers.
• Prepare and manage event-related documentation, including checklists, timelines, and vendor contracts.
• Assist with the creation and distribution of event invitations, marketing materials, and agendas.
• Manage RSVP tracking, guest lists, and seating arrangements.
• Coordinate travel and accommodation arrangements for speakers and attendees, as needed.
• Assist in the development and management of event budgets, tracking expenses and ensuring cost-effectiveness.
• Source and order event supplies and materials.

Logistical & Administrative Support

• Provide administrative support, including scheduling meetings, preparing presentations, and managing correspondence.
• Maintain organized event files and databases.
• Assist with the creation and distribution of internal communications related to events.
• Process invoices and track payments to vendors.
• Assist with the preparation of post-event reports and analysis.

On-Site Event Support

• Assist with event setup, including arranging furniture, signage, and technical equipment.
• Welcome and register attendees, providing information and assistance as needed.
• Provide on-site support during events, ensuring smooth operations and addressing any issues that arise.
• Coordinate with vendors and venue staff on-site.
• Assist with event breakdown and cleanup.
• Serve as a point of contact for attendees and vendors during the event.

Other Responsibilities

• Stay up-to-date with industry trends and best practices in event management.
• Contribute to brainstorming and creative development of event concepts.
• Perform other duties as assigned by the Event Manager or relevant supervisor.

Requirements

• Positive and professional demeanor.
• Customer-focused and service-oriented.
• Ability to remain calm and composed under pressure.
• Resourceful and proactive in finding solutions.
• A genuine interest in event planning and execution.

Additional Information

• Country: MALAYSIA
• Department: EXPAND AND EXECUTE
• Work Location: AINSDALE DISTRIBUTION CENTER25, Tingkat bawah, Jalan Ainsdale 15/4, Bandar Ainsdale, 70200 Seremban, Negeri Sembilan