Department Assistant

Coherent Corp.; Ipoh; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading tech firm in Malaysia is looking for an Administrative Support Specialist. You will provide crucial assistance to NPI Engineering Directors by handling procurement, managing supplies, and supporting project coordination. The ideal candidate should have a diploma related to administration and 3-5 years of experience, coupled with strong communication and organizational skills. Proficiency in Microsoft Word and Excel is necessary, and Mandarin speaking is a plus.

Qualifications

• 3 - 5 years related working experience.
• Proficiency in Microsoft Word & Excel.
• Strong oral and written communication skills.

Responsibilities

• Provide administrative support to NPI Engineering Directors.
• Handle procurement activities including Purchase Requisitions.
• Manage stationery supplies for the department.

Skills

Microsoft Word

Microsoft Excel

Mandarin speaking

Communication skills

Interpersonal skills

Analytical skills

Organizational skills

Negotiation skills

Education

Diploma in Administration-related field

Job description

Job Description

Provide administrative support to NPI Engineering Directors.

Job Responsibilities:

• Handle procurement activities, including raising Purchase Requisitions (PR) for engineering equipment, tools, and related purchases.
• Manage stationery supplies for the department.
• Support coordination and organization of events arranged by the Engineering Directors.
• Assist in communication and coordination for engineering projects as needed.
• Perform additional duties such as document management, meeting coordination, and basic IT/equipment support on an as-needed basis.
• Prioritize and raise Purchase Requisitions for engineering activities based on project needs and urgency.
• Decide vendors for stationery supplies based on cost-effectiveness and quality.

Job Requirements:

• Diploma in any Administration-related field or equivalent.
• 3 - 5 years related working experiences.
• Candidates without appropriate experience may be accepted by the hiring manager subject to job nature, availability of buddy, duration of learning, etc.
• Proficiency in Microsoft Word & Excel.
• Strong in oral and written communication skills, interpersonal skills and analytical skills.
• Organizational Skills, Strong communication and interpersonal skills; Analytical skills; Resourceful; Negotiation Skill.
• Mandarin speaking is an advantage.

Working Conditions

• This role is 100% onsite.

Culture Commitment

Ensure adherence to company’s values (ICARE) in all aspects of your position at Coherent Corp.: Integrity – Create an Environment of Trust, Collaboration – Innovate Through the Sharing of Ideas, Accountability – Own the Process and the Outcome, Respect – Recognize the Value in Everyone, Enthusiasm – Find a Sense of Purpose in Work.

Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.