Department Admin Assistant

Kuala Lumpur Kepong Berhad; Petaling Jaya; On-site; MYR 20,000 - 100,000; Full time

Job summary

A multinational corporation in Petaling Jaya seeks an Administrative Assistant to manage schedules, coordinate travel, and prepare documentation. Ideal candidates should possess a Diploma or Degree in Business Studies/Administration, with a good command of English and Mandarin. Proficient use of Microsoft Office is essential. Fresh graduates are welcome to apply. This role requires professionalism, confidentiality, and the ability to multi-task effectively.

Qualifications

• Candidates with a Diploma / Degree in Business Studies / Administration, Secretarial or its equivalent.
• Fresh graduates are encouraged to apply.
• Good command of English and Mandarin, both verbal and written.

Responsibilities

• Manning appointments and meetings, making overseas travel arrangements.
• Manage effective time management and coordinate activities.
• Assist in the preparation of board papers, proposals, reports.

Skills

Good command of English

Good command of Mandarin

Proficient in Microsoft Office

Ability to multi-task

Education

Diploma / Degree in Business Studies / Administration, Secretarial or equivalent

Tools

Microsoft Office applications

Job description

Overview

THIS POSITION WILL BE BASED IN KLK OLEO, PETALING JAYA, SELANGOR

Responsibilities

• Manning the appointments and meetings, making overseas travel arrangements.
• To manage and enhance effective time management and coordinate activities, prioritize appointments.
• To assist in the preparation of board papers, proposals, reports and etc.
• Work closely with and assist the Sales Coordinator to ensure assignments are well-coordinated.
• To prepare correspondence and records.
• Undertake special assignments, ad-hoc matters and duties as and when necessary.
• Responsible for the overall daily coordination with relevant departments.

Job Success Requirements

• Candidates with a Diploma / Degree in Business Studies / Administration, Secretarial or its equivalent.
• Fresh graduates are encouraged to apply.
• Good command of English and Mandarin, both verbal and written.
• Proficient in Microsoft Office applications. Knowledge of Excel Pivot Table would be an added advantage.

Additional Notes/Desirable Skills

• Able to maintain high levels of professionalism and confidentiality.
• Has the initiative and ability to multi-task and prioritize tasks.