Corporate Secretary (Senior Executive/Assistant Manager/Manager)

Private Advertiser; Kuala Lumpur; On-site; MYR 150,000 - 200,000; Full time

Job summary

A corporate firm in Kuala Lumpur is looking for a Corporate Secretary to manage compliance and corporate records. The ideal candidate should possess a secretarial qualification and relevant experience, ideally in public listed companies. Key responsibilities include preparing statutory documents, ensuring compliance with regulatory requirements, and maintaining corporate records. Proficiency in secretarial software like MyCoID is essential, and strong English communication skills are required.

Qualifications

• Possess a secretarial qualification or currently pursuing.
• Minimum relevant working experience: Senior Executive – at least 3 years; Assistant Manager – at least 5 years; Manager – 8 years and above.
• Experience in public listed companies is an added advantage.

Responsibilities

• Prepare and submit statutory forms and documents.
• Ensure compliance with regulatory requirements.
• Maintain and update statutory registers and corporate records.
• Manage document filing systems for audits.
• Draft resolutions and minutes for meetings.

Skills

Secretarial software proficiency

Strong knowledge of Companies Act 2016

Good command of English

Meticulousness

Education

Secretarial qualification

Tools

MyCoID

MBRS

eBOS

Job description

Corporate Secretary (Senior Executive/Assistant Manager/Manager)

Responsibilities

• Prepare and submit statutory forms, returns, and documents to the Companies Commission of Malaysia and relevant authorities within prescribed deadlines.
• Monitor and ensure compliance with the Constitution, shareholders’ agreements, board charters, terms of references of board committees, and all relevant regulatory requirements.
• Maintain and update statutory registers, minutes books, and other corporate records.
• Manage the physical and electronic filing system, ensuring all documents are accurate and readily accessible for audits and regulatory review.
• Assist in the preparation and distribution of meeting agendas and papers.
• Draft resolutions, minutes of meeting, and announcements to Bursa Malaysia Securities Berhad.
• Co‑ordinate logistics for meetings.
• Liaise with relevant internal and external parties.
• Process documentation related to incorporation, share issuance and transfers, changes in capital, dividend payments, etc.

Qualifications

• Possess a secretarial qualification (or currently pursuing).
• Minimum relevant working experience:
  • Senior Executive – at least 3 years
  • Assistant Manager – at least 5 years
  • Manager – 8 years and above
• Proficient in using secretarial software, including MyCoID, MBRS, and eBOS.
• Strong knowledge of the Companies Act 2016 and basic corporate procedures.
• Meticulous, able to work independently, and able to cope with tight timelines under a stressful work environment.
• Good command of spoken and written English.
• Experience in public listed companies is an added advantage.