Corporate Secretary

WELL CHIP GROUP BERHAD; Johor Bahru; On-site; MYR 60,000 - 80,000; Full time

Job summary

A corporate governance organization in Johor Bahru is seeking an in-house Corporate Secretary. The role requires expertise in compliance with Bursa Malaysia standards, effective management of board functions, and oversight of corporate governance transactions. Suitable candidates should have a Bachelor’s or Professional Degree, strong knowledge in relevant laws, and at least 3–5 years of experience in corporate governance. Proficiency in English, Bahasa Malaysia, and Mandarin is preferred. This role is crucial for ensuring the company maintains its governance integrity and regulatory compliance.

Qualifications

• Minimum 3–5 years of relevant experience in company secretarial or corporate governance roles.
• Proficient in relevant legal frameworks and compliance standards.
• Able to work in Johor Bahru office.

Responsibilities

• Ensure compliance with Bursa Malaysia Listing Requirements and relevant securities laws.
• Support the Board of Directors on governance matters.
• Manage board and committee processes including agenda and minutes.
• Ensure corporate disclosures are compliant and timely.
• Oversee governance aspects of major transactions.

Skills

Strong knowledge of Companies Act

Securities laws

Corporate governance frameworks

Strong communication skills

Drafting skills

Analytical skills

Problem-solving skills

Fluent in English

Fluent in Bahasa Malaysia

Fluent in Mandarin

Education

Bachelor's Degree in Law

Professional Degree in Corporate Secretarial

Master's Degree in Corporate Governance

Professional qualification in Company Secretarial Practice

Job description

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We are seeking an in-house Corporate Secretary or Corporate Officer, to work in our Corporate Office in Taman Desa Tebrau, Johor Bahru.

The Corporate Secretary will report to the Head of Corporate Service under the Management Department and is responsible for ensuring that the company complies with all corporate governance standards, regulatory and statutory obligations.

The role supports the Board of Directors and Senior Management, providing strategic support on legal, regulatory and governance matters while also managing the company’s secretarial and compliance functions on a day‑to‑day basis.

Responsibilities

Corporate Governance & Bursa Compliance: Ensure full compliance with Bursa Malaysia Listing Requirements, the Companies Act and relevant securities laws; oversee the preparation and timely release of announcements, circulars, quarterly results, annual reports and shareholder communications.

Provide guidance to the Board of Directors on governance matters and regulatory obligations; draft, update and implement corporate governance, compliance and risk management policies.

Act as liaison with Bursa, SC (Securities Commission), auditors, sponsors and legal advisors.

Board & Corporate Secretariat Oversight: Manage board and committee processes: agenda setting, papers, resolutions and minutes; ensure statutory registers, disclosures and filings are maintained accurately and submitted on time; support directors in fulfilling fiduciary duties through structured governance practices.

Compliance & ESG Oversight: Coordinate closely with the Compliance Officer and other relevant teams to ensure all sustainability, ESG and regulatory requirements are fully met; provide oversight and guidance so that corporate disclosures and reports reflect integrated compliance across governance, ESG and operational areas; foster collaboration to satisfy Bursa obligations and stakeholder expectations.

Strategic Corporate Transactions: Oversee governance and disclosure aspects of major transactions (M&A, fundraising, related‑party transactions); ensure all corporate actions are properly documented and disclosed in accordance with Bursa requirements; provide board and management with governance input on strategic deals.

Project Management & Execution Oversight: Work with the management team to ensure all required actions, documentation and follow‑ups are completed in line with Bursa obligations; coordinate across departments to track progress of governance and compliance deliverables; provide oversight to ensure key initiatives and requirements are implemented effectively and on time.

Definition of Success

Success for the role is defined by the Board’s confidence that the Company is fully compliant with Bursa Malaysia requirements and all governance obligations. The role is successful when directors, regulators and shareholders can clearly see that disclosures, processes and documentation are complete, accurate and timely, and when the Board feels assured that the Company’s governance framework is robust and trustworthy.

Requirements

Candidate must possess at least a Bachelor’s Degree, Professional Degree, Master’s Degree in Law, Corporate Secretarial, Corporate Administration, Corporate Governance or equivalent; a Professional qualification in Company Secretarial Practice (e.g., ICSA/MAICSA) will be advantageous.

Minimum 3–5 years of relevant experience in company secretarial or corporate governance roles; strong knowledge of Companies Act, securities laws, listing requirements and corporate governance frameworks; strong communication, drafting skills, analytical and problem‑solving skills.

Proficient in English, Bahasa Malaysia and Mandarin preferable due to work associates.

Able to work in Johor Bahru office