Corporate Secretarial Manager

Boardroom Limited; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A corporate secretarial firm in Petaling Jaya is seeking an experienced professional to manage corporate secretarial work for PLCs and Sdn Bhds. The ideal candidate will have at least 8 years of relevant experience and a strong understanding of statutory requirements. Excellent communication and business writing skills are essential. This role involves leading a team and ensuring compliance with regulatory requirements.

Qualifications

• Minimum 8 years of relevant company secretarial experience preferably in commercial companies or service providers.
• Sound knowledge of Companies Act and relevant statutory requirements.
• Experience with both private limited and public-listed companies.

Responsibilities

• Undertake corporate secretarial work for PLCs and Sdn Bhds.
• Manage a team of corporate secretarial staff.
• Act as named CoSec for PLCs.
• Fully accountable for client servicing.

Skills

Corporate secretarial experience

Communication skills

Business writing skills

Knowledge of statutory requirements

Education

ICSA or Degree/Diploma in relevant disciplines

MAICSA / MACS membership

Tools

MS Word

MS Excel

Secretarial software

Job description

• Undertake corporate secretarial work for PLCs and Sdn Bhds.
• Manage a team of corporate secretarial staff in all aspects of company secretarial functions inclusive of:
  • Prepare / review of resolutions and documents for lodgment at the relevant authorities and monitor compliance with submission deadlines;
  • Advise / guide clients on policies, processes and statutory issues;
  • Liaise with Companies Commission of Malaysia, Bursa Malaysia, Securities Commission and all other relevant authorities in connection with company secretarial matters and alert clients on regulatory updates;
  • Maintain and update the statutory books and records in compliance with the Companies Act, Bursa Malaysia’s Listing Requirements and any other regulatory requirements;
  • Attend Board meetings, Annual General Meetings, Extraordinary General Meetings and others as required, and undertake preparation of meeting notice, agenda and minutes;
  • Update and maintain relevant statutory records and documents; and
  • New business registration, licensing, work permit applications, restructuring or liquidation of companies.
• Act as named CoSec for PLCS.
• Fully accountable for client servicing and relationship building with the assigned portfolio of companies.
• Fee billing and collection / revenue KPI.
• Participate in events, seminars and conferences and develop and win business opportunities with potential clients.
• Any other tasks/project assigned by your superior and management.

Requirements

• Minimum 8 years of relevant company secretarial experience in commercial companies or medium to large secretarial service providers (strongly preferred).
• ICSA or Degree / Diploma in relevant disciplines such as Corporate Administration, Business Administration, etc.
• MAICSA / MACS membership is a plus.
• Sound knowledge in Listing Requirements, Companies Act, Capital Market & Securities Act and any other statutory requirements, securities or business rules and regulations that are related to corporate secretarial function.
• Experience in administering services to both private limited and public-listed companies, and handling multinationals, regional offices and branch offices.
• Good inter-personal and communication skills.
• Possess strong command of English language and business writing skills.
• Proven proficiency in minutes writing.
• Able to work independently with strong sense of integrity and trust.
• Knowledge of MS Word / Excel and secretarial software.