Coordinator - Procurement

American Institute of CPAs; Petaling Jaya; Hybrid; MYR 100,000 - 150,000; Full time

Job summary

A leading professional association is seeking a Procurement Associate in Petaling Jaya to manage supplier data, validate purchase requisitions, and ensure support for the procurement process. The ideal candidate should have a diploma in business, finance, or accounting and up to 2 years of relevant experience. This position offers flexibility with a hybrid work schedule and a comprehensive benefits package focused on employee wellbeing.

Benefits

Healthcare benefits

Retirement plans

Annual leave

Parental leave

Employee assistance program

Qualifications

• Up to 2 years' related experience in procurement or finance.
• Experience in managing supplier data and purchase requisitions.

Responsibilities

• Validate and maintain supplier master data.
• Manage and process purchase requisition and contracts.
• Provide support for procurement activities.

Skills

Supplier data management

Validation of purchase requisitions

Collaboration with finance teams

Excellent communication

Education

Diploma in business, finance or accounting

Tools

Oracle Purchasing module

Job description

About the Role

You will provide financial and administrative services to support the end-to-end procurement process. Resolve service requests and other vendor inquiries and provide support to local finance teams and those transitioning to the Global Business Services (GBS) function across the Procure To Pay (PTP) process. You will report to the Procurement Manager and use a hybrid work schedule.

You Will

Supplier Master Data

• Validate new supplier requests and supplier maintenance requests.
• Ensure all supplier record/data is complete accurate.
• Review and verify supporting documentation for new supplier creation and profile updates.
• Maintain relationship with business team, suppliers and finance team in any Procurement activities to ensure excellent customer experience with the Association.
• Perform supplier data checks and clean up to ensure supplier data is updated and correct.
• Always protect sensitive supplier information.

Purchase Requisition

• Receive, validate and record purchase requisitions to create purchase orders.
• Validate information on requisition forms against contracts
• Help prepare periodic reports on purchasing activity, open PRs/POs, and accruals.
• Collaborate with IT to resolve any technical issues related to Purchasing module in Oracle.
• Assist updating Procurement policy and guides.

Purchase Contract

• Receive, validate and record supplier contracts and issue related purchase orders.
• Maintain the purchase contract database, ensuring data accuracy and completeness.
• Input all supplier contracts, renewals, amendments, expirations, and monitor.
• Help improve reporting systems.

You Have

• up to 2 years' related experience
• Diploma in business, finance or accounting

How We Support You

We provide flexibility to help you achieve a good work-life balance. You'll be part of a global, diverse team who foster an environment of inclusion and belonging where you are valued for who you are and where you come from.

We offer benefit options in and out of the workplace, including healthcare, retirement, annual leave, parental leave, an employee assistance program. We care about our employees' welfare and focus our benefits package on the benefits which support your wellbeing. We also recognize that everyone has different priorities, so in addition to our core benefits to support your health we offer flexible options for you to choose benefits that are right for you, your family and your lifestyle.

We believe in non-stop learning and are committed to investing in learning opportunities that help you reach your full potential and support your continued development.

About Us

At The Association, a Great Place to Work-Certified company, we are transforming the accounting and finance profession. We are future-focused, empowering the world's most accomplished accountants to stay relevant, meet today's demands, and prepare for tomorrow's challenges through quality education, resources, and training.

Learn more about The Association on LinkedIn and our Career Site.

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We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.