Contracts Executive

Dhaya Maju Infrastructure; Petaling Jaya; On-site; MYR 70,000 - 90,000; Full time

Job summary

A leading infrastructure company is seeking a qualified professional to manage and support both pre-contract and post-contract activities. The ideal candidate will ensure projects are delivered on time and within budget while coordinating contract management and negotiations. Applicants should have a Bachelor’s degree in a relevant field and 4-5 years of relevant experience, including familiarity with EPCC contracts. Proficiency in English and Bahasa Malaysia is essential for effective communication and collaboration.

Qualifications

• Bachelor’s degree in relevant field such as Quantity Surveying or Civil Engineering.
• Professional certification in contract administration is an added advantage.
• 4-5 years of relevant experience in Cost Control or Contract Administration.

Responsibilities

• Manage and support all pre-contract and post-contract activities.
• Coordinate every aspect of contract management.
• Ensure signed contracts are communicated for contract visibility.
• Interface with other units for successful project implementation.
• Represent the company in contract negotiations.

Skills

Attention to detail

Proactive

Integrity

Data analytics

Communication skills

Interpersonal skills

Negotiation skills

Education

Bachelor’s degree in Quantity Surveying, Construction Management, or Civil Engineering

Professional certification in quantity surveying or cost management

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

The role is responsible for managing and supporting all pre-contract and post-contract activities to ensure projects are delivered within cost, quality, and time targets. To handle and enforce company’s contract activities and standard operating procedures.

Key Responsibilities and Accountabilities

• To coordinate every aspect of contract management including projects and product and services from reviewing, drafting, negotiating contract terms, agreements, work orders including addendums/amendments to coordinating deadlines across all division/departments.
• To support company on all contractual matters.
• To ensure that signed contracts are communicated to all relevant parties to provide contract visibility and awareness, interpretation to support implementation Including outsourcing contract drafting, negotiations for new and existing vendors.
• To coordinate and interface with other units, departments and division in the company to ensure successful project implementation and efficient company's operation.
• To represent the company in contract negotiation, including agreements and any disputes that may arise with external parties.
• To lead contract review during the tendering, drafting, review and negotiate the terms of contracts agreements (commercial, service, sales & purchase, lease, consultancy, acquisitions, tenancies, sales and purchase of land, other legal documents for various requirement including assistance for extension, amendment or termination). Also include related contracts and sub-contractor's agreements for all operational departments.
• To ensure that contract management for all projects and operations department is closely administered.
• To be responsible for the effective and efficient management of the company legal and contractual risks.
• Perform any other reasonable duties as assigned.

Job Specification

Qualification

• Bachelor’s degree in Quantity Surveying, Construction Management, Civil Engineering, or a related field.
• Professional certification in quantity surveying, cost management, or contract administration from a recognized local or international body is an added advantage.
• 4-5 years of experience in Cost Control, Contract Administration, or Quantity Surveying or related in industry.

Knowledge

• Familiar with EPCC contracts
• Familiar with subcontracting and litigation matters.
• Familiar with major oil operating company contractual requirements.

Skill

• Disciplined, detail-oriented, proactive and with high integrity.
• Proficient in Microsoft Office (Word, Excel, PowerPoint), data analytics skills
• Excellent command of written and spoken in both Bahasa Malaysia and English.
• Good communication, interpersonal, and negotiation skills to collaborate effectively with internal and external stakeholders.