Contract Executive (QS)

Vorix Woodcraft Sdn Bhd; Kuala Lumpur; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading woodworking firm in Kuala Lumpur is seeking a dedicated Contract Executive (Quantity Surveyor). Responsibilities include supporting contract operations, managing project documentation, negotiating with suppliers, and ensuring projects stay within budget. Candidates should have a relevant degree, 2-3 years of experience in related projects, and strong communication skills in English and Mandarin. The firm offers a supportive environment and a range of benefits including medical leave, salary increments, and company activities.

Benefits

EPF/SOCSO

Annual Leave

Medical Leave

Birthday Leave

Salary Increment

Performance Bonus

Company Activities

Company Trip

Free Laptop/Phone for Work

Unlimited Supply Pantry Food

Qualifications

• 2–3 years of relevant experience in interior fit-out or woodcraft projects.
• Knowledge of joinery, carpentry materials, and hardware fittings.
• Fluent in English and Mandarin.

Responsibilities

• Prepare and review tender documents and cost estimates.
• Evaluate subcontractor and supplier quotations for management.
• Maintain documentation of contracts and payment records.

Skills

Analytical skills

Organizational skills

Communication skills

Negotiation skills

Team player

Education

Diploma or Bachelor’s Degree in Quantity Surveying or related discipline

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

AutoCount

CostX

Job description

Job Description

We are looking for a dedicated and detail-oriented Contract Executive (Quantity Surveyor) to support the company’s contract and project operations. The successful candidate will be responsible for assisting in the preparation, administration, and management of project contracts, cost estimation, and payment matters to ensure projects are executed efficiently and within budget.

This role requires strong analytical and organizational skills, a good understanding of contract administration and cost control, and the ability to liaise effectively with clients, consultants, and subcontractors.

Requirements

• Diploma or Bachelor’s Degree in Quantity Surveying, Construction Management, or a related discipline.
• Minimum 2–3 years of relevant experience in interior fit-out, furniture manufacturing, or woodcraft-related projects.
• Good knowledge of joinery, carpentry materials, finishing types, and hardware fittings.
• Familiar with contract management, tendering, cost estimation, and project documentation for customized furniture projects.
• Proficient in Microsoft Office (Excel, Word, PowerPoint); knowledge of AutoCount, CostX, or similar QS software is an advantage.
• Good command of English and Mandarin (spoken and written) to communicate effectively with clients, suppliers, and subcontractors.
• Strong analytical, negotiation, and communication skills.
• Able to work independently with minimal supervision and meet tight deadlines.
• A committed team player with high integrity, attention to detail, and professionalism.

Key Responsibilities

• Prepare and review tender documents, bills of quantities (BQ), quotations, and cost estimates for custom-made furniture and interior fit-out projects.
• Evaluate subcontractor and supplier quotations (e.g., carpentry, finishing, hardware, and installation) and prepare price comparison summaries for management approval.
• Prepare and submit progress claims, variation orders (VO), and final accounts accurately and on time.
• Verify and certify subcontractor claims, material usage, and site progress to ensure alignment with project records.
• Maintain proper documentation of contracts, correspondence, and payment records.
• Liaise with design, production, and project teams to ensure accurate cost tracking, efficient resource usage, and compliance with contractual terms.
• Assist in budget monitoring, cost control, and financial reporting for furniture and interior projects.
• Coordinate with clients, consultants, and subcontractors to resolve contractual, cost, and payment issues.
• Support project closing activities, ensuring all final accounts and documentation are properly completed for audit and record purposes.
• Ensure all cost and contractual activities comply with company policies, project specifications, and statutory requirements.

Benefits

• EPF/SOCSO
• Annual Leave
• Medical Leave
• Birthday Leave
• Salary Increment
• Performance Bonus
• Staff Appreciation & Rewards
• Company Activities
• Company Trip
• Free Laptop/Phone for Work
• Fun Entertainment Environment
• Unlimited Supply Pantry Food