Construction Admin Assistant (Remote Project Documentation Support)

Tap Growth ai; Petaling Jaya; Remote; MYR 36,000 - 48,000; Full time

Job summary

A leading construction services company is hiring a remote Construction Admin Assistant in Petaling Jaya, Malaysia. The ideal candidate has 1–3 years of experience in project administration and excellent organizational skills. You will maintain project records, assist in documentation, and collaborate with team members for successful project execution. This role offers flexibility and requires familiarity with construction documents and cloud-based systems.

Qualifications

• 1–3 years’ experience in project administration or construction support roles.
• Excellent skills in Microsoft Word, Excel, and PDF editing tools.
• Fluent in written English and confident in formal documentation.

Responsibilities

• Maintain project records, including drawings, RFIs, and site photos.
• Prepare and format documents such as progress claims and weekly reports.
• Track RFIs, variations, and approvals in spreadsheets.

Skills

Project administration experience

Construction documentation familiarity

Microsoft Word skills

Microsoft Excel skills

PDF editing skills

Organizational skills

Attention to detail

Proactive attitude

Tools

Procore

Aconex

Google Drive

Job description

🔨 We're Hiring: Construction Admin Assistant! 🔨

We are hiring a detail-oriented Construction Admin Assistant to provide remote support for project documentation, contract tracking, and file organization. This role is ideal for someone with construction office or admin experience who understands the importance of precise documentation, scheduling, and communication across project phases.

📍 Location: Petaling Jaya, Malaysia
⏰ Work Mode: Work From Home
💼 Role: Construction Admin Assistant (Remote Project Documentation Support)

What You’ll Do:

• Maintain project records, including drawings, RFIs, site photos, change requests, and subcontractor documents
• Assist in preparing and formatting documents such as progress claims, payment applications, tender responses, and weekly reports
• Use cloud-based systems (e.g., Procore, Aconex, Google Drive) to upload, organize, and share files
• Track RFIs, variations, submittals, and approvals in spreadsheets or document registers
• Participate in online coordination meetings and take accurate meeting minutes
• Follow up with team members to collect required documentation or approvals
• Maintain naming conventions and folder structures for easy access across projects

What We’re Looking For:

• 1–3 years’ experience in project administration or construction support roles
• Familiarity with construction documents and project stages (Design, Build, Construction, Completion)
• Excellent skills in Microsoft Word, Excel, and PDF editing tools
• Knowledge of Procore or Aconex is a strong advantage
• Fluent in written English; confident in reading and formatting formal documentation
• Excellent organizational skills, attention to detail, and a proactive attitude

Remuneration:

Consultant in Charge:

May Chong | [e-mail] | 0122801717