Company Secretary Senior Specialist

Vistra; Kuala Lumpur; Hybrid; MYR 100,000 - 150,000; Full time

Job summary

A leading global corporate service provider is seeking an Associate/Senior Associate in Corporate Secretarial based in Kuala Lumpur. This full-time role includes reviewing team outputs, ensuring compliance, and handling multinational company secretarial matters. Candidates must have a relevant degree/diploma, strong communication skills, and experience in corporate secretarial work is preferred. The role offers a flexible hybrid working arrangement and comprehensive employee benefits for overall well-being.

Benefits

Flexible hybrid working arrangement

Comprehensive medical insurance

Wellness allowance

Birthday leave

Professional development reimbursement

Qualifications

• Minimum of 2-5 years’ experience in corporate secretarial work.
• Ability to handle portfolio independently and work under minimal supervision.
• Experience in professional firms handling companies in various jurisdictions is an advantage.

Responsibilities

• Review work prepared by the team for completeness.
• Coach and train team members.
• Assist in handling company secretarial matters.
• Ensure compliance with corporate regulations.
• Prepare statutory documents and maintain records.
• Provide KYC support and manage documentation.
• Assist with work pass administration.
• Draft relevant announcements and submissions.
• Handle ad-hoc duties as required.

Skills

Good communication

Critical thinking

Problem solving

Meticulous attention to detail

Ability to organize and prioritize work

Strong team player

Education

Degree/Diploma in business administration or law

MAICSA/ICSA qualifications or pursuing them

Job description

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It’s never been a more exciting time to join Vistra.

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.

We have an exciting opportunity for you to join our team as an Associate / Senior Associate, Corporate Secretarial. Reporting to the Assistant Manager / Manager / Head of Department, Corporate Secretarial, this full-time and permanent position is based in Kuala Lumpur and offers regional coverage, allowing you to make a significant impact to our Fund Services and its’ growth.

Key responsibilities

• Review works prepared by the team to ensure completeness, requests are followed up in a timely manner and completed within scheduled delivery service
• Coach and train team members to enable them to carry out their roles effectively and efficiently
• Assist in handling company secretarial matters for various jurisdictions including offshore companies (SG & HK).
• Ensure compliance with provisions of corporate enactments, statutory reporting / filing and corporate governance
• Prepare minutes, resolutions and statutory documents etc, (if and when required).
• Update and maintain statutory records (if and when required)
• Ensure documents and files are correctly named, saved and maintained in the database (if and when required)
• Provide KYC support and maintain KYC documentation (if and when required)
• Provide administrative support to the corporate secretarial teams in other offices (if and when required)
• Assist in preparing/reviewing/managing work pass administration including application, renewal, issuance and cancellation of Work Pass. (For MOM related supports) (if and when required)
• Prepare agenda, issue notice, attend (where necessary) and record minutes of relevant board and board committee’s meetings. (For Listed / Inhouse supports) (if and when required)
• Assist in drafting and making relevant announcements / submissions / reports / circulars to stock exchange. (For Listed / Inhouse supports) (if and when required)
• Any other ad-hoc duties.

Key requirements

• Degree /Diploma in business administration or law or related fields
• Recognized Degree / Diploma with MAICSA/ICSA qualifications or currently pursuing MAICSA / ICSA will be an advantage.
• Good communication, critical thinking and problem solving skills
• Meticulous attention to fine detail and able to work to tight deadlines and multi-tasking.
• Independent and self-motivated.
• Ability to organise and prioritize work with minimum supervision.
• Strong team player
• Min of 2-5 years’ experience in corporate secretarial work and ability to handle portfolio independently will be an advantage.
• Experience in professional firms and in handling companies in various jurisdictions is an advantage
• Experience in handling listed companies is an added advantage. (For Public Listed support)
• Knowledge on fund structures and compliance would be an advantage (For Fund Corporate Secretarial support)

Company Benefits

At our Malaysia office, we believe in putting our employees’ well-being first! We offer a flexible hybrid working arrangement and birthday leave. Additionally, we provide comprehensive medical insurance and dental coverage, wellness allowance and competitive annual leave entitlement to support your well-being and time to recharge or explore your passions out of work.

As advocates of continuous learning and professional development, we provide an internal mentorship program and reimburse professional membership fees for certifications like CA, or ACCA, ensuring you stay ahead in your field.

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!

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• What’s your expected monthly basic salary?
• How many years'' experience do you have as a Company Secretary?

Consulting Services More than 10,000 employees

It’s never been a more exciting time to join our organisation. Tricor and Vistra have now merged to form one organisation, which means we’re now a powerhouse of over 9000 colleagues in 50+ jurisdictions across the globe. We’re seizing the opportunity to create a purpose-led organisation that will unlock significant value for our business, our clients, and our people.