Company Secretary

Meng Kah Auto Parts Trading Sdn Bhd; Puchong; On-site; MYR 250,000 - 300,000; Full time

Job summary

A growing automotive parts company is seeking a Company Secretary (Manager) in Puchong, Selangor. This role involves ensuring compliance with legal and regulatory requirements while supporting corporate governance. Candidates must have ICSA/MAICSA qualifications and a valid SSM certificate, with at least 5 years of experience. Proficiency in English, Bahasa Malaysia, and Mandarin is essential. The company offers benefits such as an in-house gym and personal accident insurance, with a 5-day work week. Office attendance is required.

Benefits

In house gym room with personal trainer

Personal accident and hospitalization insurance

Young pace environment

Qualifications

• 5+ years of relevant experience in company secretarial roles.
• Familiarity with Companies Act 2016 and SSM procedures.
• Fluent in English, Bahasa Malaysia, and Mandarin.

Responsibilities

• Ensure timely submission of statutory returns/documents to SSM.
• Prepare documents for financing and business units.
• Organize and attend Board and Committee Meetings.
• Maintain records and custodianship of licenses and agreements.
• Provide administrative support to Management.

Skills

Organizational skills

Attention to detail

Proficient in Microsoft Office

Communication skills

Education

Qualification in ICSA / MAICSA or equivalent

Job description

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Our #MKAGroupLegal is expanding! The Company Secretary (Manager) will be responsible in ensuring the Group complies with legal and regulatory requirements while supporting the Board and Management in corporate governance matters. This role will play a critical role in maintaining statutory records, statutory filings, organizing board meetings and advising on corporate governance best practices.

Responsibilities

Provide general administrative and technical corporate secretarial support to the Group by ensuring timely and accurate submission of statutory returns / documents to SSM and other relevant authorities in compliance with Companies Act 2016 and related laws and regulations.

Coordinate and prepare documents required for financing and by business units within the Group such as board resolutions, director information, company profiles and other information of all the subsidiaries within the Group.

Liaise and coordinate with local company secretary or secretarial management firms in other countries where the Group operates.

Assist in organising and attendance of Board and Committee Meetings within the Group. Drafting of notice of meeting, meeting agenda, circular resolutions and meeting minutes.

Support general office administration including document filing, inventory and attending to correspondence from statutory authorities.

Maintain proper records and custodianship of licenses, material agreements / contracts and certifications of the Group.

Provide ad hoc administrative support to the Management as required or as may be directed by the Head of Legal & Compliance.

Requirements

Qualification in ICSA / MAICSA or such equivalent qualifications and possessing a valid SSM practicing certificate with at least 5 years of relevant experience in company secretarial roles preferably within a corporate secretarial firm or public listed company.

Familiarity with Companies Act 2016, SSM procedures, Bursa Listing Requirements and corporate governance guidelines.

Required language(s): English, Bahasa Malaysia, Mandarin (to deal with Mandarin speaking stakeholders from overseas).

Strong organizational skills and attention to detail.

Proficient in Microsoft Office (Word, Excel, PowerPoint).

Additional Info

5-days work week, Mon-Fri from 9am to 6pm.

We are fully on-site.

Our office is located at: 40, Jalan TPP 5, Taman Perindustrian Putra, 47130 Puchong, Selangor.

Perks and Benefits

• In house gym room with personal trainer
• Personal accident and hospitalization insurance
• Young pace environment