Company Secretarial Executive

KZ Management Advisory Sdn Bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A boutique professional services firm is seeking a Company Secretarial Executive in Kuala Lumpur to manage SME clients' secretarial duties. You will be responsible for digital portfolio management, compliance filings, and advising clients on statutory matters. The ideal candidate has a degree in a relevant field, strong communication skills, and a proactive mindset. Benefits include mentorship from professionals, exposure to business strategy, and a central office location. Join us to enhance your career in a fast-paced environment.

Benefits

Mentorship from professionals

Modern workflow with technology

Opportunity for growth

Central office location

Qualifications

• 1–3 years of experience in corporate secretarial practice is a significant advantage.
• A degree in a relevant field is required.
• Proficiency in the Companies Act 2016 is essential.

Responsibilities

• Manage and update client records using Officio software.
• Handle preparation and lodgement of documents with SSM.
• Maintain digital and physical statutory records.
• Coordinate Board and General Meetings.
• Act as a liaison for clients regarding compliance.

Skills

Experience in corporate secretarial practice

Proficiency in the Companies Act 2016

Excellent command of English

Excellent command of Bahasa Malaysia

Proactive mindset

Education

Degree in Law, Accounting, Business Administration

MAICSA/ICSA or Licensed Secretary status

Tools

Officio software

Job description

We are looking for a tech-savvy and detail-oriented Company Secretarial Executive to manage a portfolio of SME clients. At KZMA, you won't just be filing forms; you will be an integral part of our advisory team, helping entrepreneurs maintain high standards of corporate governance.

The Role

We are looking for a tech-savvy and detail-oriented Company Secretarial Executive to manage a portfolio of SME clients. At KZMA, you won't just be filing forms; you will be an integral part of our advisory team, helping entrepreneurs maintain high standards of corporate governance.

Key Responsibilities

• Digital Portfolio Management: Manage and update client records using Officio software to ensure "lightning-speed" accuracy and efficiency.
• Compliance & Filings: Handle full-spectrum secretarial duties, including the preparation and lodgement of documents with SSM via MyCoID and MBRS.
• Statutory Maintenance: Maintain digital and physical Register Books, Minute Books, and statutory records in accordance with the Companies Act 2016.
• Meeting Administration: Coordinate Board and General Meetings, draft professional minutes, and prepare directors' resolutions.
• Advisory & Client Care: Act as a liaison for clients, providing clear guidance on statutory deadlines, compliance requirements, and corporate changes.

Requirements

• Experience: 1–3 years of experience in corporate secretarial practice is a significant advantage. Fresh graduate is welcomed to apply.
• Education: A Degree in Law, Accounting, Business Administration, or a related field. Candidates currently pursuing or possessing MAICSA/ICSA or Licensed Secretary status are preferred.
• Technical Skills: Proficiency in the Companies Act 2016 and familiarity with SSM’s digital portals.
• Mindset: Proactive, organized, and capable of working in a fast-paced environment. You should have a passion for helping SMEs grow.
• Communication: Excellent command of English and Bahasa Malaysia.

About KZ Management Advisory Sdn. Bhd.

Established in 2015, KZ Management Advisory (KZMA) is a boutique professional services firm dedicated to being the "Business Enabler" for SMEs. Led by a team with a strong corporate pedigree and professional qualifications (MIA & ACCA), we provide high-standard accounting, tax, and secretarial advisory services. We pride ourselves on using modern cloud-based solutions to deliver excellence to our diverse portfolio of entrepreneurial clients.

Why Join KZMA?

• Mentorship: Work directly under the leadership of a Chartered Accountant and Licensed Company Secretary with extensive corporate and public policy experience.
• Modern Workflow: We embrace technology. You will work with cloud-based systems (like Officio) that streamline tedious tasks, allowing you to focus on value-added advisory.
• Central Location: Our office is conveniently located in the heart of KL (Binjai 8), easily accessible via public transport.
• Growth: Opportunity to gain exposure not just in secretarial work, but also in how it integrates with accounting and business strategy.