Channel HelpDesk Specialist

Standard Chartered; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Job summary

A prestigious international bank in Kuala Lumpur is seeking a dedicated Client Service Representative to enhance client relationships and support payment systems. The ideal candidate will possess strong analytical skills and project management experience, with a background in financial services. The role emphasizes problem resolution and excellent client communication. Competitive salary and flexible working options are offered.

Benefits

Competitive salary

Flexible working options

Annual leave and parental leave

Wellbeing support programs

Continuous learning culture

Qualifications

• A minimum of 3-5 years' experience in a Client Service Role or similar.
• Strong understanding of payment standard formats and applications in the financial industry.
• Experience with payment messaging and the MT to MX transition.

Responsibilities

• Coordinate migration clients for Universal Adapter Remediation.
• Engage with stakeholders to ensure alignment on Bank standard formats.
• Respond to all S2B technical inquiries and ensure timely resolutions.

Skills

Client service skills

Analytical skills

Communication skills

Problem-solving skills

Project management skills

Technical support

Education

Bachelor’s degree in information technology or similar

Tools

Help desk applications

Remote service tools

Job description

Job Summary

Identifies, investigates, and resolves client issues with S2B and H2H. Fields support calls, chat, email, and/or other communication from users with inquiries regarding S2B login, payment issues, reports generation and similar concerns.

Key Responsibilities

Strategy

• Providing the highest standards of client service in coordinating to migrate clients Universal Adapter Remediation, guide and perform testing and go live in production environment. Provide the highest standard of client services in response to client enquiries and complaints, to create improved, lasting relationships with our clients

Business

• Leverage the VoC process to understand client’s needs, and identify opportunities for improvements in service, product solutions, utilization and optimizing channel usage.

Processes

• Client Coordination: Coordinating with client and Testing team for Universal Adapter Remediation and Production Testing. This includes end to end coordination and completeness of Testing till go live.
• Understanding and applying the Bank standard format: This involves a deep understanding of the standard's structure, data elements, and message formats.
• Mapping requirements to Bank standard format: Gathering and analyzing business requirements related to Bank standard format and ensuring alignment with payment systems and business processes.

• Bank standard format Expertise: Applying knowledge of Bank standard format, explained and guide client on field by field, end to end files flow till payment processed completed.
• Business Process Analysis: Analysing existing payment workflows and identifying areas for improvement due to the Bank standard format standards as per client requirements.
• Developing Functional Specifications: Creating detailed documentation for changes related to Bank standard format (ipayment CSV), including new message structures and data elements.
• System Integration: Working with technical teams to integrate Bank standard format changes into payment platforms and systems.
• Stakeholder Collaboration: Engaging with various stakeholders, including product managers, technical teams, and CMO, to ensure alignment on Bank standard format (ipayment CSV).
• Compliance and Testing: Ensuring compliance with Bank standard format (ipayment CSV) through testing and validation of payment systems.
• Staying Updated: Keeping up-to-date with the latest developments and changes in the Bank standard format (ipayment CSV) and related regulatory requirements.

Risk Management

• Ensure process for client identification is clearly embedded. Ensure that all control reconciliation activities are conducted in a timely and accurate manner.

Governance

• Comply with applicable Money Laundering Prevention Procedures and, in particular, report any suspicious activity to the Country Money Laundering Prevention Officer and Line Manager.

Regulatory & Business Conduct

• Display exemplary conduct and live by the Group’s Values and Code of Conduct.
• Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct, across Standard Chartered Bank. This includes understanding and ensuring compliance with, in letter and spirit, all applicable laws, regulations, guidelines and the Group Code of Conduct.
• Effectively and collaboratively identify, escalate, mitigate and resolve risk, conduct and compliance matters.

Key stakeholders

• Internal
  • Head of Client Services Group
  • Client Service Account Managers
  • RMs and Client Managers
  • Senior Managers, Managers from other related departments
  • Client Services Managers
  • PSS / Production Engineering team
• External
  • All CCIB Clients
  • Key personnel of companies
  • Other Banks

Other Responsibilities

• Strong understanding of the payment files mapping and its application in the financial industry.
• Experience with payment messaging and understand the changes impact from MT to MX transition.
• Proficiency in business process analysis and functional specification development.
• Excellent communication and collaboration skills.
• Strong analytical and problem-solving skills.
• Project management skills.
• Ability to analyze complex data, identify potential issues, and propose solutions.
• Experience in the financial services industry, particularly with payment systems, is highly desirable.
• Preferred Client Service role experience for coordinating with end clients

• All S2B Technical (Channel) Enquiries, Request and Complaints are responded promptly via inbound calls, email or live chat and ensure the TAT is met in addressing queries the same day.
• Assisting customers with product setup by providing step by step guidance / instruction and resolving any technical issues they might experience.
• Following up with customers to ensure that reported technical difficulties have been resolved
• Troubleshooting, analyzing, and reporting any channel (S2B) errors, failures, or malfunctions to Technology and coordinating with them for a fix.
• Analyzing client feedback / client data and advising management on areas of improvement
• Work together with other Technology teams to find solutions to more complex issues and ensuring that the client issue is fixed.
• Provide detailed information about the products and services offered to the customers.
• From time-to-time conduct training for clients on Online channel and its features
• The staff must be well equipped in preparing all required performance related reports required by the Bank – daily, weekly, monthly etc.
• Projecting transaction volume to ensure sufficient capacity exists to meet service requirement at an optimal efficiency
• Training staff to required skill and knowledge requirements by upskilling the junior staff to manage the enquiries, requests, and complaints independently
• The staff shall adhere to their Service Level & Metrics as detailed in the “CSG Metrics Guide”

Role Support

• To assist the team responsible for implementing change to achieve market leadership in customer service.
• To manage the day-to-day delivery of Client Services, to deliver simply first-class service and efficiency whilst minimizing risk
• To work with the team and Line Manager team to meet and exceed service standards.
• Minimize contact rate/repeat call incidence/complaints of any kind and value adds contact by customers.
• Ensure appropriate internal controls and procedures are in place and clearly documented. Monitor the operation of such procedures and controls, and regularly review them to ensure they reflect changes in process, products, policies, and regulations.
• Ensure adherence to policies including escalation and compliance requirements.
• Ensure the team for all enquiries received are logged in the Global Enquiry management system and tracked until closure, adhering to the SLA set.

Skills and Experience

• A bachelor’s degree in information technology, or a similar field
• A minimum of 3-5 years' experience working in Client Service Role, or a similar role
• Working knowledge of remote service tools and help desk application.
• Strong understanding of the payment standard format and its application in the financial industry
• Experience with payment messaging and the MT to MX transition
• Proficiency in business process analysis and functional specification development.
• Project management skills
• Experience in the financial services industry, particularly with payment systems, is highly desirable.
• Computer literate with the ability to learn customer service software applications.
• Prior experience in technical support would be a plus
• Effective interpersonal and communication skills
• Good questioning skills
• Good analytical and problem-solving skills
• Able to recognize basic styles of customer behavior and how to adapt each style to create positive ‘chemistry’
• Able to identify and manage both transactional and operational risks
• Ability to work under pressure
• Intermediate level product/processes knowledge
• Product/Processes knowledge in institutional/corporate banking systems would be a plus
• Scripting skills such as Python and Excel VBA would be a big plus
Sound client service banking operations experience with Online banking / channels Knowledge

• A genuine liking for people
• Enjoy working for and serving others
• Loves to solve problems
• Passion in technologies
• Ability to feel comfortable amongst strangers
• A good listener
• Make themselves understood when communicating with all kinds of people
• Pleasant disposition and able to control feelings that may create conflict
• Sensitivity towards people and ability to show compassion or empathy
• High self-esteem and confidence level
• Track record of competence
• Proactive rather than reactive
• A sense of belonging to a group of people or place
• A general sense of trusting others
• Strong social need
• Lead by example, being the Right Partner

Complexity/Judgment


• Able to provide professional advice on client service products and services
• Able to analyze the clients’ perspective in various situations and determine positive or negative behavior for opportunities to gain agreement
• Able to apply questioning skills for in-depth analysis attitudes, situations, problems, and priorities to determined optimum strategy on how to deal with them

Freedom of Decision Making

• Type of differentiated services that suits the client based on structured analytical process
• Non-financial / financial compensation for service recovery purposes

Role Specific Technical Competencies

• Customer Service Management
• Knowledge of Customers
• Service Excellence
• Channel Knowledge

About Standard Chartered

We're an international bank, nimble enough to act, big enough for impact. For more than 170 years, we've worked to make a positive difference for our clients, communities, and each other. We question the status quo, love a challenge and enjoy finding new opportunities to grow and do better than before. If you're looking for a career with purpose and you want to work for a bank making a difference, we want to hear from you. You can count on us to celebrate your unique talents and we can't wait to see the talents you can bring us.

Our purpose, to drive commerce and prosperity through our unique diversity, together with our brand promise, to be here for good are achieved by how we each live our valued behaviours. When you work with us, you'll see how we value difference and advocate inclusion.

Together we:

• Do the right thingand are assertive, challenge one another, and live with integrity, while putting the client at the heart of what we do
• Never settle,continuously striving to improve and innovate, keeping things simple and learning from doing well, and not so well
• Are better together,we can be ourselves, be inclusive, see more good in others, and work collectively to build for the long term

What we offer

In line with our Fair Pay Charter,we offer a competitive salary and benefits to support your mental, physical, financial and social wellbeing.

• Core bank funding for retirement savings, medical and life insurance,with flexible and voluntary benefits available in some locations.
• Time-offincluding annual leave, parental/maternity (20 weeks), sabbatical (12 months maximum) and volunteering leave (3 days), along with minimum global standards for annual and public holiday, which is combined to 30 days minimum.
• Flexible workingoptions based around home and office locations, with flexible working patterns.
• Proactive wellbeing supportthrough Unmind, a market-leading digital wellbeing platform, development courses for resilience and other human skills,global Employee Assistance Programme, sick leave, mental health first-aiders and all sorts of self-help toolkits
• A continuous learning cultureto support your growth, with opportunities to reskill and upskill and access to physical, virtual and digital learning.
• Being part of an inclusive and values driven organisation,one that embraces and celebrates our unique diversity, across our teams, business functions and geographies - everyone feels respected and can realise their full potential.