Business Support Executive (Admin / HR / Finance) - China Market

Agensi Pekerjaan Talentvis Malaysia Sdn Bhd; Subang Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading recruitment agency in Subang Jaya is looking for a Business Support Executive to provide comprehensive administrative support across HR, finance, and office management. The ideal candidate should have a diploma or degree in a relevant field, along with 3-5 years of experience in admin or HR functions. Strong multitasking and problem-solving skills are essential for this role, which also includes handling payroll processes and liaising with external accountants.

Qualifications

• Minimum 3-5 years of relevant working experience in admin/accounting/HR functions.
• Good understanding of Malaysian employment law and statutory requirements.
• Able to work independently and maintain confidentiality.

Responsibilities

• Provide full administrative and secretarial support to Management or Director.
• Manage employee attendance, leave records, and monthly payroll processing.
• Coordinate with external tax agents for annual tax filing and SST matters.

Skills

Multitasking

Problem-solving

Communication skills

Education

Diploma or Degree in Business Administration, Accounting, HR, or related field

Tools

Accounting software (e.g., SQL, UBS, AutoCount, QuickBooks)

Job description

Business Support Executive (Admin / HR / Finance) - China Market

Provide full administrative and secretarial support to Management or Director.

Manage schedules, appointments, and meeting arrangements.

Prepare meeting minutes, reports, and correspondence.

Maintain proper filing systems and handle confidential documents.

Accounting & Finance

Handle daily accounting transactions, payment vouchers, and petty cash.

Prepare invoices, track expenses, and assist in bank reconciliations.

Liaise with external accountants or auditors for financial reporting.

Support in basic bookkeeping and monthly closing activities.

HR & Payroll

Manage employee attendance, leave records, and monthly payroll processing.

Prepare employment letters, maintain staff files, and assist in recruitment coordination.

Ensure timely submission of statutory contributions (EPF, SOCSO, EIS).

Support HR policy implementation and employee engagement activities.

Tax & Compliance

Coordinate with external tax agents for annual tax filing and SST matters.

Maintain proper documentation for audits and compliance purposes.

Company Secretarial Support

Liaise with company secretary on statutory filings and board resolutions.

Maintain company documents and ensure compliance with SSM requirements.

Oversee office maintenance, supplies, and vendor coordination.

Manage office insurance, tenancy agreements, and utility payments.

Support in internal and external company events or functions.

Requirements

Diploma or Degree in Business Administration, Accounting, HR, or related field.

Minimum 3–5 years of relevant working experience in admin/accounting/HR functions.

Knowledge of basic accounting software (e.g., SQL, UBS, AutoCount, or QuickBooks).

Good understanding of Malaysian employment law and statutory requirements.

Strong multitasking, problem-solving, and communication skills.

Able to work independently and maintain confidentiality.