Business Admin Assistant

Aon Insurance Brokers (M) Sdn Bhd; Kuala Lumpur; Hybrid; MYR 20,000 - 100,000; Full time

Job summary

A leading professional services firm in Kuala Lumpur is seeking a Business Admin Assistant to support the CEO and the Reinsurance team. You will handle scheduling, travel coordination, and various administrative tasks. The ideal candidate has experience in business administration and strong organizational skills. This is a hybrid role allowing flexibility for remote work.

Benefits

Comprehensive benefits package

Global Wellbeing Days

Flexible working solutions

Qualifications

• Minimum of 2 years experience as a Business Administrative Assistant.
• Strong organizing and multitasking abilities.
• Ability to maintain a high level of confidentiality.

Responsibilities

• Provide administrative support to the Chief Executive Officer.
• Coordinate travel arrangements and meetings for the team.
• Organize internal and external meetings and training sessions.

Skills

Organizational skills

Communication skills

Confidentiality

Education

Relevant qualification in Business Administration

Tools

Microsoft Office

Job description

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We're hiring! We are looking for a Business Admin Assistant to join our Reinsurance team in KL, Malaysia. This is a hybrid role with the flexibility to work both virtually and from the office.

Aon is in the business of better decisions

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.

As an organization, we are united through trust as one inclusive team and we are passionate about helping our colleagues and clients succeed.

What the day will look like

Provide secretarial and administrative support to the Chief Executive Officer, covering diary management activities, arranging travels and meetings, as required.

Provide administrative and operational support for Aon Reinsurance Malaysia team, to ensure the smooth running of the company’s operation. Help the team achieve its financial objectives through efficient administration support.

Coordinate for Malaysia team on the travel arrangements inclusive of air-ticket, hotel accommodation, visa arrangements, etc.

Plan, prepare, organize and/or coordinate internal / external meetings / trainings / market seminar, including all catering, equipment and logistical requirements. Ensure all processes complied Aon procedures and protocols.

Manage and organize Aon Re Malaysia’ marketing and promotion projects including annual client appreciation event, regular festive gifts (Aon’s CNY Red Packet and hampers).

Act as the contact point / liaison person with our business partners (clients, reinsurers and vendors). Follow up on incoming inquiries and ensure prompt response for time sensitive deliverables.

Perform general administrative duties as required, including but not limited to the following:

Handle incoming, outgoing and mass mails, including courier, hand documents and post.

Data entry, photocopying/scanning, binding documents, filing, etc.

Maintain a proper and user-friendly filing and document control system.

Maintain proper record and keep track of the office’s inventory

Properly maintain an up-to-date client contact listing

Work with other Executive/Team Assistants or other related parties within other countries under Head of South-East Asia supervision.

Maintain a high level of confidentiality at all time.

Undertake any ad-hoc admin projects/duties as required.

How we support our colleagues

In addition to our comprehensive benefits package, we encourage an inclusive workforce. Plus, our agile environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions for our colleagues as well.

Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.

Aon values an innovative and inclusive workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.

Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, gender, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status.

We welcome applications from all and provide individuals with disabilities with reasonable adjustments to participate in the job application, interview process and to perform essential job functions once onboard. If you would like to learn more about the reasonable accommodations we provide, email [e-mail]

Unlock job insights

Salary match Number of applicants Skills match

Note: The original list of application questions has been reformatted for accessibility.

Your application will include the following questions:

1. Which of the following statements best describes your right to work in Malaysia?
2. What's your expected monthly basic salary?
3. Which of the following types of qualifications do you have?
4. How many years' experience do you have as a Business Administration Assistant?

Insurance & Superannuation 101-1,000 employees

Aon Malaysia, established in 1967, is a leading professional services firm specializing in risk, insurance, reinsurance, retirement, health, and human capital consulting. With offices in Kuala Lumpur and Penang, our 200+ professionals deliver tailored solutions that help clients navigate volatility and improve performance.

As part of Aon’s global network spanning 120 countries and 50,000 colleagues, we empower better decisions through data, analytics, and deep industry expertise—ensuring businesses, communities, and people thrive together.

Aon Malaysia, established in 1967, is a leading professional services firm specializing in risk, insurance, reinsurance, retirement, health, and human capital consulting. With offices in Kuala Lumpur and Penang, our 200+ professionals deliver tailored solutions that help clients navigate volatility and improve performance.

As part of Aon’s global network spanning 120 countries and 50,000 colleagues, we empower better decisions through data, analytics, and deep industry expertise—ensuring businesses, communities, and people thrive together.

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