Branch Executive

Baba Products (M) Sdn Bhd; Malaysia; On-site; MYR 100,000 - 150,000; Full time

Job summary

A regional product company in Malaysia seeks a branch manager to lead administrative staff, oversee daily sales and stock management. The successful candidate will validate reports, ensure timely collections from customers, maintain accurate stock levels, and manage branch expenses efficiently. This role offers an opportunity to contribute to the growth of a trusted household name synonymous with quality and flavor in the food industry.

Responsibilities

• Lead branch admin staff and manage them efficiently.
• Monitor daily sales, validate reports, and ensure timely cash deposits.
• Manage customers' credit limits and ensure timely collections.
• Perform loading and unloading of goods accurately.
• Maintain sufficient stock levels and report on stock movements.
• Ensure reports are submitted on time, including bank reconciliations.
• Document goods received and report on discrepancies.
• Perform regular stock closing and submit timely reports.
• Maintain petty cash records and ensure timely replenishment.
• Manage branch expenses and pay utility bills on time.

Job description

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• To lead branch admin staff of the respective branch and manage them efficiently.
• To monitor, check and validate daily sales and collection summary reports and sales transaction documents to ensure there are no discrepancies and deposit cash and cheques received on time.
• To closely monitor customers’ credit limits and terms as approved by Management and that the limits are adhered all the times by timely collections. Follow up on payment statuses with the customer, report on discrepancies and take immediate action to resolve any delayed payments. Submit proper documentations for new credit applications and reviews.
• Perform loading and unloading of goods to sales vehicle via DSD, thoroughly validated, changes updated, confirmed and device synchronized before leaving office for business.
• To ensure sufficient stock is maintained at all times for sales and sales vehicle loading by understanding stock movement trends on weekly and monthly basis. May vary during peak periods i.e. festive season and school holidays.
• To ensure daily, weekly & monthly reports such as Branch Journal accompanied with VSS, RSS, Unbank / Master Cheque Reports are sent on time without fail and to upload bank statement, run MT940 and reconcile the GL balances i.e. Main, Incoming, Outgoing and Suspense on daily basis.
• Account for goods received from the Warehouse Department via STO / transfer order and properly documented. Report at once on discrepancies e.g. over/short supply, damaged boxes/packets etc.
• To perform stock closing on weekly/ monthly basis (and as requested by Management & Branch Audit Visit) with due diligent and transparency. Submit all stock reports on time.
• Maintain petty cash fund records via FBCJ and ensure timely replenishment of float at least twice a month or earlier.
• Ensure the branch expenses are well managed and pay all the utility bills on time. Any additional expenses required, you need to obtain the prior approval from the Head of Operations/Admin and Finance.

When Baba Products ventured into the industry, ready‑made spices and mixes had already been around for quite a while. As consumers ourselves, fussy ones at that – we believed that while convenience was a necessity, aroma and flavor is of highest importance. Today, Baba's has become a trusted household name synonymous with mouth‑watering aromas, exquisite taste, international quality and simplified convenience. Our range can now be found in North America, Canada, Europe, South Africa, Australia and most of Southeast Asia. In Malaysia, Baba's is the preferred choice of every Malaysian, no matter their race or tastes.