Branch Administrator

SIME DARBY INDUSTRIAL SDN BHD; Kota Bharu; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading industrial company in Kota Bharu is seeking an Administrative Support professional. The role involves assisting with departmental supervision, handling documentation, and overseeing budgeting and vehicle management. Candidates should have a certificate or diploma and 2-3 years of relevant experience, with fluency in English and Bahasa Melayu. This position is instrumental in ensuring efficient administrative operations within the branch.

Qualifications

• Minimum of 2-3 years in administration, preferably in heavy equipment or automotive.
• Experience in handling job documentation, billing process, PO/PR.
• Ability to effectively use and maintain office equipment.

Responsibilities

• Assist Head, Branch in supervision of the Admin Department.
• Monitor proper usage of company vehicles and insurance.
• Prepare monthly accounting reconciliation statements and analyze variances.
• Conduct weekly stock checks and prepare sales quotations.

Skills

Interpersonal communication skills

Analytical thinking

Fluent in English

Fluent in Bahasa Melayu

Office equipment maintenance

Education

Certificate or Diploma in related field

Job description

Certificate or Diploma holder or any related field with a minimum of 2-3 years in administration. Preferably in heavy equipment, automotive or industrial sector. Experience in handling job documentation, billing process, PO/PR etc. Possess good interpersonal communication skills and analytical thinking in addition to positive aptitude and attitude. Fluent in spoken and written in English & Bahasa Melayu. Ability to effectively use and maintain office equipment.

Responsibilities

Assist Head, Branch in the overall supervision in the Admin Department. Report to Head, Branch of any deviation of the Finance standing instructions and procedures. Assist Head, Branch in the monitoring of proper usage of company’s vehicles, monitoring the insurance coverage, road tax and repairs of the various department vehicles. Liaise with other departments on all personnel and administrative functions assigned by the Head, Branch. Assist Head, Branch in the preparation of the Account/Administration Department internal budget after consultation with Head, Branch. Prepare and verify monthly accounting reconciliation statements, effect adjustments when necessary and analyze Branch Operation Statement to highlight substantial variances. Conduct weekly Perpetual Caterpillar and other Non-Cat parts stock checks, annual stock checks on consumable store stock, New/Used Equipment and attachments, and other subsidiaries’ annual stock checks as instructed by the Accountant at Head Office. Prepare sales quotations, machine delivery documents and perform sales administrative duties.

Sime Darby Industrial Division is one of the world’s largest Caterpillar dealers, with Caterpillar dealerships across more than 110 branches in 10 countries throughout the Asia Pacific region. As a business entity, Sime Darby Industrial is capable of offering a comprehensive variety of equipment and services, from sales of new machines, engines or used equipment to rental and providing the full range of product support and financing services.

Location: Kota Bharu, Kelantan, MY