Associate, Recruiting (Contract)

Bain & Company; Kuala Lumpur; On-site; MYR 45,000 - 60,000; Full time

Job summary

A leading consulting firm in Kuala Lumpur seeks an Administrative Support role within its Recruiting team. Responsibilities include managing interview schedules, maintaining accurate records in the ATS, and coordinating recruitment events. Ideal candidates will have a Bachelor's degree, 3 years of recruitment or HR experience, and excellent communication skills. Strong proficiency in Microsoft Office is essential.

Qualifications

• 3 years' experience in recruitment or HR administration.
• Strong computer skills and database management experience.
• Fluent in English with strong written communication skills.

Responsibilities

• Schedule interviews, coordinating across time zones.
• Maintain records in the applicant tracking system (ATS).
• Support recruitment events and manage logistics.

Skills

Customer service focus

Strong communication capabilities

Computer literacy

Attention to detail

Time management skills

Education

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

WHAT MAKES US A GREAT PLACE TO WORK

We are proud to be consistently recognized as one of the world’s best places to work. We are currently the #1 ranked consulting firm on Glassdoor’s Best Places to Work list and have maintained a spot in the top four on Glassdoor’s list since its founding in 2009.

Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally.

WHERE YOU’LL FIT WITHIN THE TEAM

The purpose of this role is to provide effective and efficient administrative support to the Recruiting team across the full spectrum of recruiting activities and processes. In this fast-paced role, you will support the team, manage all interview coordination, ensure candidate data is accurate and up to date in the recruitment system (Avature) and provide overall administration support to undergraduate, industry and MBA recruitment processes and recruiting activities.

This role will primarily support recruitment efforts in Southeast Asia, with potential opportunities to expand responsibilities to the broader Asia Pacific region in future.

WHAT YOU’LL DO

Interview Scheduling

• Schedule interviews across multiple time zones, ensuring alignment of availabilities between candidates and interviewers
• Coordinate in-office room bookings for interviews as well as setting up and supporting virtual interviews
• Communicate interview details to candidates
• Proactively manage last-minute rescheduling requests, minimizing disruptions to hiring timelines
• Serve as the main point of contact for candidates regarding interview logistics and any scheduling-related inquiries
• Support in-person interviews in the KL office. This would include receiving the candidates and setting up the interview rooms.

Recruiting System

• Maintain accurate and up-to-date records in the applicant tracking system (“ATS”) and internal trackers
• Create interview folders and schedules in ATS
• Create recruiting events in ATS, as needed

Events

• Support recruiting events (including on-campus and in-office company events, networking dinners, coffee chats) where required
• Coordinate venue bookings, catering and transportation, as required
• Assist with preparation of marketing materials

Additional Responsibilities

• Assist with sourcing and ordering of recruiting collaterals such as marketing materials, offeree gifts
• Support recruiting projects, such as process improvements, data analysis, and reporting on key recruitment metrics, as needed

ABOUT YOU

Qualifications & Experience:

• Bachelor’s degree highly regarded; or an equivalent combination of education, training and experience
• 3 years’ prior experience in fast moving recruitment team within agency, internal or RPO team OR HR administration experience
• Strong computer literacy (Microsoft Outlook, Word, PowerPoint and Excel) and database management

Personal Attributes:

• Results-oriented with strong customer service focus and a “can-do attitude”
• Strong communication capabilities with accurate written skills and the ability to communicate at all levels. Fluent English is essential
• Exceptional organization, prioritization and time management skills as well as meticulous attention to detail
• Motivated and enthusiastic
• Shows initiative and keen to take on increasing levels of responsibilities
• Professional, presentable and discrete, given sensitivity of information