Associate II, Human Resources

FINEXUS Group; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading HR service provider in Kuala Lumpur is looking for an HR Administrator to manage payroll, employee records, and compliance with Malaysian labor laws. The ideal candidate has 1-2 years of experience in payroll or HR administration, along with proficiency in payroll software and strong communication skills in both English and Bahasa Malaysia. This role offers a dynamic work environment where attention to detail and organization are key.

Qualifications

• 1-2 years of experience in payroll or HR administration.
• Ability to maintain confidentiality.
• Strong organizational skills.

Responsibilities

• Compute wages and process payroll for new hires and terminations.
• Ensure timely submission of statutory contributions.
• Facilitate onboarding for new employees.
• Manage staff insurance and medical benefits.

Skills

Payroll administration

Knowledge of Malaysian labor laws

Communication skills in English

Communication skills in Bahasa Malaysia

Attention to detail

Education

Diploma or Degree in Human Resources, Business Administration, Accounting

Tools

Payroll software

HR Management Systems (HRMS)

Microsoft Office

Job description

Key Responsibilities

• Payroll Processing: Compute wages, bonuses, allowances, overtime, and deductions; process payroll for new hires, terminations, and salary adjustments.
• Statutory Compliance: Ensure timely submission of EPF, SOCSO, EIS, and income tax contributions, including Form E.
• Record Maintenance: Maintain accurate employee records, including personal information and employment status changes.
• MDEC & Work Pass Administration: Process renewals and extensions for foreign knowledge workers; assist in annual headcount projections.
• Performance Management & Compensation: Assist the HR Manager in compiling data for performance appraisals, bonuses, and salary increments.
• New Employee Onboarding: Facilitate the onboarding process for new hires.
• HR Administration: Prepare letters for confirmations, terminations, bonuses, increments, and other ad-hoc HR communications.
• HRMS Management: Maintain HR management systems and ensure data accuracy.
• Insurance & Medical Benefits: Manage staff insurance and medical benefits, including enrolments and terminations.
• Benefits Administration: Review and approve employee claims prior to payroll processing.
• Audit Support: Assist in internal and external audits by providing required documentation and ensuring compliance.

Job Requirements

• Diploma or Degree in Human Resources, Business Administration, Accounting, or related field.
• 1–2 years of experience in payroll or HR administration.
• Knowledge of Malaysian labor laws and statutory contributions (EPF, SOCSO, EIS, income tax).
• Proficient in payroll software, HRMS, and Microsoft Office.
• Strong attention to detail, organization, and confidentiality.
• Excellent communication skills in English and Bahasa Malaysia.