Associate , HR & Admin

Enviros Survey & Consultancy Sdn. Bhd.; Kuala Lumpur; On-site; MYR 45,000 - 65,000; Full time

Job summary

A leading consultancy firm in Kuala Lumpur seeks a Human Resources professional responsible for comprehensive HR and administrative support. This role involves managing employee records, payroll, benefits administration, and compliance matters. Candidates should have a Bachelor's Degree in Human Resources, two years of experience, and strong skills in administrative management and operational coordination. The position emphasizes confidentiality and professionalism in all HR functions, offering a dynamic work environment.

Qualifications

• Minimum of two years of professional experience in HR or administration.
• Comprehensive understanding of HR and administrative functions.
• Proficiency in compliance tracking and support procedures.

Responsibilities

• Maintain and update employee records confidentially.
• Prepare and submit HR reports including attendance and turnover.
• Support HR operations related to payroll and benefits administration.
• Handle employee relations and compliance matters.
• Oversee office maintenance and procurement activities.

Skills

Administrative Management

Operational Coordination

Confidentiality

Education

Bachelor’s Degree in Human Resources or related field

Job description

Overview

The role is responsible for providing comprehensive human capital and administrative support across all operational areas, excluding training and recruitment. This includes maintaining accurate employee records, supporting payroll and benefits administration, managing onboarding, probation, confirmation, and performance processes, as well as assisting in industrial relations and compliance matters. The position also oversees administrative functions such as tenancy and vehicle management, office maintenance, utilities, license renewals, and general office support. The incumbent ensures all HR and administrative operations are carried out efficiently, in compliance with company policies and statutory requirements.

Job Description

• Maintain and update employee records (digital, physical, and HRMS) with confidentiality and data accuracy.
• Prepare and submit HR reports, including attendance, leave, and turnover statistics.
• Support HR operations related to payroll, benefits, claims, and insurance administration.
• Track performance reviews, manage PIP records, and support performance management and appraisal processes.
• Handle employee relations, disciplinary, and IR matters in line with company policies and labor laws, including documentation and record maintenance.
• Oversee tenancy agreements, renewals, company vehicles, and related documentation.
• Manage administrative matters including office maintenance, procurement, utilities, licenses (e.g., DBKL), and correspondence.
• Process business card requests, memos, and provide receptionist coverage when required.
• Support onboarding, offboarding, probation, and confirmation processes.
• Liaise with insurance providers to manage employee coverage, renewals, and claims.
• Perform other HR and administrative duties as assigned.
• Perform any other duties as assigned by superiors from time to time.

Job Specification

Qualification

• Must possess a Bachelor’s Degree in Human Resources or a related field of study.

Experience

• Minimum of two (2) years of professional experience in an HR or administrative experience.

Knowledge

• Comprehensive understanding of HR and administrative functions, including employee documentation and leave administration.
• Proficiency in compliance tracking and general administrative support procedures.
• Familiarity with supporting operational needs across multiple regional/global locations.

Qualities

• Demonstrates high levels of professional integrity and the ability to maintain confidentiality in handling employee records.
• Proactive and capable of managing complex tasks in a fast-growing organizational environment.

Skills

• Administrative Management: Strong ability to manage employee documentation and general office administration.
• Operational Coordination: Skilled in ensuring the continuity of operational support across the organization.
• Confidentiality: Maintaining the highest standards of discretion when handling sensitive employee information.