Associate Document Controller

McDermott; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading global engineering company in Kuala Lumpur is seeking an Associate Document Controller. In this role, you will support the Document Control group by assisting in document management activities, developing technical skills, and ensuring timely distribution of project documents. Ideal candidates will have a Bachelor's degree and experience with EDMS software. This opportunity is entry-level and offers the chance to grow within the field.

Qualifications

• Entry level to 3 years Document Management experience.
• Good knowledge of Electronic Database Management System (EDMS) software.
• Ability to accurately track, log, and distribute documents.

Responsibilities

• Assist the Lead Document Management in day-to-day activities.
• Accurately track, log, and distribute internal and external documentation.
• Archive project records and index project documents.

Skills

Good command of English

Knowledge of EDMS software

Knowledge of MS Office

Education

Bachelor’s Degree or equivalent diploma

Tools

EDMS

MS Office

Adobe

Job description

Job Overview:

The Associate Document Controller supports the Document Control group and works closely with their supervisor to follow clearly defined General Services procedures. The Associate Document Controller role allows for developing new Document Control-related skills. The Associate Document Controller performs basic Document Control activities and uses existing procedures to solve straightforward problems.

Key Tasks and Responsibilities:

• Assist the Lead Document Management lead in completing the day-to-day activities
• Gain experience in the following work areas: iDocs
• Develop basic technical skills to complete assigned work
• Accurately track, log, and distribute releases of both internal and external documentation, including metadata
• Archive project records
• Index and distribute project documents in an accurate and timely manner
• Become familiar with pertinent aspects of the contract and Project Information Management requirements
• Read and implement project-specific information management procedures and work instructions

Reports to:

Project: Lead Document Management

Functional: Department Manager

Liaise with: Lead Document Management, Project Engineer, Project Manager, Department Manager

Essential Qualifications and Education:

• Bachelor’s Degree in any stream or equivalent diploma (preferably in Computer Science)
• Entry level to 3 years Document Management experience
• Good knowledge of Electronic Database Management System (EDMS) software, MS Office, and Adobe
• Good command of English (both verbal and in writing)
• Experience with the use of EDMS
• Experience with the use of MS Office

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McDermott is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, genetic information, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.