Assistant Vice President, Vendor and Contract Management

Kenanga Investment Bank; Kuala Lumpur; On-site; MYR 120,000 - 160,000; Full time

Job summary

A leading investment bank in Kuala Lumpur is seeking an Assistant Vice President for Vendor and Contract Management. This role involves overseeing vendor operations, conducting due diligence, and ensuring compliance with internal policies. The ideal candidate should have a degree or diploma with at least 5 years of experience and strong analytical and communication skills. This position offers a dynamic work environment in a reputable institution.

Qualifications

• Hold a degree or diploma with at least 5 years of relevant experience.
• Have excellent analytical and organizational skills.
• Possess knowledge in vendor management and outsourcing.

Responsibilities

• Oversee operations of vendor relationships and implement policies.
• Conduct due diligence on vendors and negotiate contracts.
• Monitor vendor performance to meet quality and safety standards.

Skills

Analytical skills

Problem-solving skills

Organizational skills

Written communication

Verbal communication

Vendor management knowledge

Education

Degree or Diploma with minimum 5 years’ experience

Job description

Assistant Vice President, Vendor and Contract Management

Responsibilities

• Oversee the operations of the Bank’s vendor relationships, including creating and implementing policies and procedures and maintaining records.
• Conduct due diligence on potential vendors, negotiate contracts, and monitor vendor performance to ensure goods and services are delivered on time, within budget, and meet quality and safety standards.
• Review outsourcing checklists, liaise with Group Risk Management and Group Compliance on the materiality of proposed outsourcing arrangements.
• Annually review and update the outsourcing register and perform gap analysis when necessary.
• Develop and sustain long‑standing relationships with company‑approved vendors.
• Meet with suitable vendors to assess their products, inquire about services, negotiate pricing, and communicate any product or service‑related concerns.
• Research available vendors to determine the best pricing and product quality.
• Monitor overall cost‑saving initiatives and ensure vendor selection aligns with the Bank’s policy.
• Interview new vendors and inform approved vendors of their responsibilities and obligations.
• Establish standards to assess the performance of approved vendors.
• Evaluate the current vendor management program and identify improvement opportunities.
• Manage outsourcing arrangement gap analysis and ensure compliance with Kenanga Investment Bank and BNM guidelines.
• Review and update service agreements for all outsourcing arrangements.
• Liaise with Group Risk Management and Group Compliance regarding outsourcing arrangements.
• Perform annual review and gap analysis of all existing outsourcing arrangements.
• Update the outsourcing plan and register in accordance with BNM policy and guidelines.

Qualifications

• Degree holder (or Diploma with minimum 5 years’ experience).
• Excellent analytical, problem‑solving and organizational skills.
• Knowledge of vendor management and outsourcing arrangements.
• Effective written and verbal communication skills.
• Ability to work independently and multi‑task in a fast‑paced team environment.