Assistant Vice President - Procurement

UDA Mall; Johor Bahru; On-site; MYR 60,000 - 75,000; Full time

Job summary

A retail management firm in Johor Bahru is seeking a Procurement and Risk Coordinator who will oversee procurement activities and manage risk-related functions. The ideal candidate should have a Bachelor’s Degree in Quantity Surveying or a related field, along with 4 to 6 years of relevant experience in procurement. Key skills required include proficiency in Microsoft Office and strong interpersonal abilities.

Qualifications

• Minimum 4 to 6 years of relevant work experience, preferably in procurement and pre/post-contract administration.
• Ability to work independently and collaborate effectively with stakeholders.

Responsibilities

• Oversee procurement activities ensuring compliance with SOP.
• Act as Risk Coordinator for risk-related activities.
• Review and evaluate maintenance works for compliance.
• Establish and maintain a vendor list, conducting site visits.
• Oversee the supplier registration process.
• Inspect building conditions to identify defects.
• Recommend cost-effective civil and structural repair solutions.
• Prepare cost estimates and develop project budgets.
• Review technical specifications for compliance.
• Identify procurement risks and propose mitigation strategies.

Skills

Microsoft Office proficiency

Interpersonal skills

Communication skills

Self-motivated

Proactive

Results-oriented

Education

Bachelor’s Degree in Quantity Surveying

Job description

Represent the company in overseeing procurement activities, ensuring full compliance with Standard Operating Procedures (SOP).

Act as the Risk Coordinator, ensuring effective coordination of risk-related activities and implementation of risk mitigation strategies.

Review and evaluate repair, upgrade and maintenance works carried out by contractors or in-house technicians, ensuring compliance with JKR/MS/BS or equivalent industry standards.

Establish and maintain a comprehensive list of qualified vendors and suppliers, including conducting site visits to assess capabilities when required.

Oversee the supplier registration process, ensuring all documentation is accurate and meets internal governance standards.

Inspect building and structural conditions to identify and categorize types of defects.

Recommend practical and cost-effective solutions for civil and structural repairs.

Prepare initial cost estimates and develop project budgets to support procurement decisions.

Review technical specifications and ensure that all repair and maintenance work complies with applicable standards and regulations.

Identify potential risks related to procurement and propose effective mitigation strategies.

The Incumbent:

Bachelor’s Degree in Quantity Surveying or a related field (e.g., Civil Engineering, Construction Management).

Minimum 4 to 6 years of relevant work experience, particularly in procurement and pre/post-contract administration.

Proficient in Microsoft Office applications especially Word, Excel and PowerPoint.

Strong interpersonal and communication skills; self-motivated, proactive and results-oriented.

Ability to work independently with minimal supervision and collaborate effectively with internal and external stakeholders.