Assistant to the Chief of Staff

AirAsia; Sepang; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading airline company in Malaysia is looking for a skilled Executive Administrative Assistant to support the Chief People Officer. The ideal candidate will manage complex scheduling, maintain confidentiality, and facilitate administrative tasks. This role also offers competitive benefits like medical coverage, wellness programs, and exclusive flight discounts.

Benefits

Key medical and insurance benefits

Flexibility in work arrangements

Free and discounted flights

Qualifications

• 2-3 years of experience as an Executive Assistant or Personal Assistant.
• Ability to manage confidential information with discretion.
• Resourceful in gathering necessary information quickly.

Responsibilities

• Manage the CPO's calendar and travel arrangements.
• Handle departmental administration matters like invoicing and budgeting.
• Ensure confidentiality while managing sensitive information.

Skills

Communication skills

Organization skills

Proactive management

Detail orientation

Tech savvy

Tools

Microsoft Office

Google Workspace

Job description

Regional Manager, Recruitment @ AirAsia ✈️ | Employee Branding & Experiences | Build Team Gen Z 🧬 | Airlines & Aviation Industry #AllStars

YOUR ROLE AS A:

We are seeking a highly efficient, proactive, and detail-oriented Executive Administrative Assistant to provide dedicated support to our Chief People Officer (CPO). The ideal candidate will be a resourceful and independent individual with exceptional communication and organizational skills, capable of seamlessly managing the CPO's calendar and travel arrangements while maintaining the highest level of professionalism and discretion within our dynamic office environment.

WHAT YOU’LL CHAMPION:

• Proactively manage and coordinate the CPO's complex and frequently changing calendar, scheduling internal and external meetings, appointments, and video conferences across different time zones with meticulous attention to detail.
• Anticipate the CPO's needs and proactively manage tasks, deadlines, follow-up items. Take initiative to ensure smooth workflow and efficient use of the CPO's time.
• Own the departmental administration matters which includes invoicing, budget, engagement events, payments and any other matters which requires support.
• abreast of the team leave management and ensure the CPO is up to date on team movement.
• Handle highly sensitive and confidential information with the utmost discretion and maintain strict confidentiality at all times.
• Manage CPO’s schedule to ensure optimization of time and manage dhoc changes.
• Consolidate information and prepare presentation decks (if necessary) for CPO prior to meetings.
• Assist with CPO’s travel arrangements.

WHO YOU ARE:

• A potential Allstar who is detailed oriented and meticulous in managing data & information.
• Have at least 2-3 years of experience as an Executive Assistant/Personal Assistant.
• You are someone who is relentlenss and loves exploring new ways of doing things to achieve better efficiency.
• A self starter - you are resourceful in gathering information that is necessary to get the job done, quickly and efficiently.
• Tech savvy especially with slides, documents and sheets.

WHAT YOU’LL ENJOY:

• Physical Wellbeing: Key medical and insurance benefits, maternity expenses, flexible work arrangement, and health and fitness amenities.
• Emotional Wellbeing: Paid time off, wellness programmes, and childcare amenities.
• Financial Wellbeing: Resources relating to financial, personal skills and career growth programmes.
• Allstars Specials: Free flights, unlimited discounted flights, and exclusive discounts with partners.
• A unique Allstar culture like no other

OUR HIRING PROCESS:

• Application received
• Interview(s) and assessment(s)
• Background check and/or other assessments
• Offer and negotiation

GET TO KNOW AIRASIA:

AirAsia has been the World's Best Low-Cost Airline for 14 consecutive years with over 800 million guests flown. We continue to champion dreams, serve the underserved and connect the world and Asean like no other so Now Everyone Can Fly.

GET TO KNOW US:

Our story begins in 2001 with a dream, two planes and a 40 million ringgit debt. You’ll know us as the ‘Now Everyone Can Fly’ airline (if you don’t, we’re definitely older than you).

Today, we’re airline. We’re Capital A - a world-class brand that wears many hats. Our mission is to connect people and transform lives in Asean.

Above all, we’re Allstars. We believe in the unbelievable and we dare to dream. We also believe in celebrating all individuals. So no matter your culture and background or if you prefer aisle seat to window seat, we’re excited to have you onboard.

Search Firm Representatives - We do not accept unsolicited assistance from search firms for employment opportunities. All CVs/resumes submitted by search firms to any of our employees without a valid written search agreement in place will be deemed as our sole property. No fee will be paid when a candidate is hired by us as a result of an agency referral when there is no pre-existing agreement in place.