Assistant to Managing Director

SEKINCHAN DIM SUM SDN BHD; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A well-established company in Malaysia is seeking an organized Assistant to the Managing Director to support daily operations. The ideal candidate will have strong organizational skills, problem-solving abilities, and be fluent in Mandarin and English for effective communication with stakeholders. This role involves coordinating tasks, managing schedules, and representing the MD in various situations. Competitive salary offered.

Qualifications

• Strong organisational, leadership, and problem-solving skills.
• Excellent communication, negotiation, and interpersonal abilities.
• Capable of managing multiple tasks and leading cross-functional teams.
• Individual with F&B business knowledge and people management skills preferred.
• Proficient in Microsoft Office Suite, especially PowerPoint, Excel, Word.
• Fluent in both Mandarin and English (spoken and written).

Responsibilities

• Work closely with the MD in planning and executing business strategies.
• Coordinate and monitor performance of all departments.
• Serve as the main point of contact between the MD and stakeholders.
• Represent the MD in meetings and negotiations when required.
• Manage MD’s schedule, appointments, and travel arrangements.

Skills

Organisational skills

Leadership

Problem-solving skills

Communication skills

Negotiation skills

Interpersonal skills

F&B business knowledge

People management

Microsoft Office Suite

Fluent in Mandarin and English

Job description

We are looking for a highly organised and resourceful Assistant to Managing Director to support our day-to-day business operations and assist top management. This role requires someone proactive, detail-oriented, and able to manage a wide range of administrative and coordination tasks in a fast-paced environment. Proficiency in Mandarin is essential to effectively communicate with our Mandarin-speaking clients and stakeholders.

Key Responsibilities

1. Strategic & Operational Support

• Work closely with the MD in planning and executing business strategies.
• Coordinate and monitor performance of all departments to ensure alignment with company goals.
• Review reports, proposals, and key documents before presenting to MD for decision-making.
• Identify operational bottlenecks and propose solutions to the MD.

2. Acting on Behalf of MD

• Serve as the main point of contact between the MD and internal/external stakeholders.
• Represent the MD in meetings and negotiations when required.
• Ensure decisions and instructions from the MD are communicated, implemented, and followed up.
• Take leadership of daily operations during MD’s absence.
• Facilitate effective communication between MD and department heads.
• Prepare and deliver presentations, reports, and briefings for the MD.
• Draft correspondence, business proposals, and management updates.

4. Administrative & Organisational Duties

• Manage MD’s schedule, appointments, and travel arrangements.
• Organise and prepare agendas for board and management meetings.
• Ensure proper documentation, filing, and confidentiality of company records.

Required Skills & Qualifications

• Strong organisational, leadership, and problem-solving skills.
• Excellent communication, negotiation, and interpersonal abilities.
• Capable of managing multiple tasks and leading cross-functional teams.
• Individual with F&B business knowledge and people management skills are preferred.
• Proficient in Microsoft Office Suite (especially PowerPoint, Excel, Word).
• Fluent in both Mandarin and English (spoken and written).

Note: This role requires fluency in Mandarin to engage effectively with Mandarin-speaking clients and partners.

Your application will include the following questions:

• How many years' experience do you have as an Assistant to the Managing Director?
• Which of the following statements best describes your right to work in Malaysia?
• How would you rate your Mandarin language skills?
• What's your expected monthly basic salary?
• How many years of people management experience do you have?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an account executive?
• Do you have previous invoicing experience?