Assistant to General Manager

Global Fine Wood; Alor Merah; On-site; MYR 200,000 - 250,000; Full time

Job summary

A leading wood industry company in Kedah is seeking a skilled Executive Assistant to assist the General Manager with daily operations and communication. Responsibilities include managing schedules, preparing reports, and ensuring clear communication both internally and externally. Candidates must have a Bachelor's degree and at least 3 years of relevant experience. Fluency in English and Malay is required, with Mandarin as a preferred skill. Opportunity to work in a dynamic environment awaits.

Qualifications

• 3+ years of experience as a General Manager Assistant or similar role.
• Ability to handle confidential documents and information discreetly.
• Ability to perform effectively under pressure in a fast-paced environment.

Responsibilities

• Assist the General Manager in coordinating daily operations.
• Manage the General Manager's schedule including meetings and appointments.
• Prepare meeting agendas, minutes, reports, and presentations.
• Represent the General Manager in internal and external communications.
• Track progress of key projects and initiatives.

Skills

Exceptional communication and interpersonal skills

Fluent in spoken and written English

Fluent in Malay

Strong organizational abilities

Planning and problem-solving skills

Proficient in MS Office software

Education

Bachelor's degree in Business Administration, Management, Communications, or related field

Job description

1. Serve as a key communication bridge, assisting the General Manager in coordinating daily operations and ensuring seamless information flow across departments.

2. Manage the General Manager's schedule, including arranging meetings, appointments, and travel itineraries.

3. Prepare and draft meeting agendas, minutes, reports, presentations, and official correspondence in English and Malay.

4. Accompany the General Manager to important meetings, document action items, and track follow-up progress.

5. Represent the General Manager in liaising with internal departments and external clients/partners, ensuring clear and professional communication.

6. Assist in tracking progress of key projects and strategic initiatives assigned by the General Manager.

7. Handle confidential documents and information with utmost discretion.

Requirements:

1. Bachelor's degree in Business Administration, Management, Communications, or related field.

2. Exceptional communication and interpersonal skills.

3. Must be fluent in spoken and written English and Malay.

4. Minimum 3 years of experience as a General Manager Assistant, Senior Administrative Assistant, or similar role requiring extensive coordination.

5. Strong organizational, planning, and problem-solving abilities.

6. Proficiency in MS Office software.

7. Ability to perform effectively under pressure in a fast-paced environment while maintaining professionalism.

Preferred Qualifications:

Candidates with fluency in Mandarin will be highly preferred to facilitate effective communication with headquarters and Chinese stakeholders.

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