Assistant to Director

Adhes packaging technology (Malaysia) sdn bhd; Port Klang, Klang City; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading packaging technology company in Port Klang is seeking an experienced assistant to support the Director in operations and management tasks. Candidates should have at least 5 years of administrative experience, proficiency in Mandarin, English, and Bahasa Malaysia, and excellent interpersonal skills. The role involves facilitating communication and overseeing various operational aspects including government liaison. An attractive salary package will be offered.

Qualifications

• Minimum 5 years of experience in administration or executive assistance.
• Experience in government liaison and client reception is required.
• Outgoing personality and flexible thinking are essential.

Responsibilities

• Assist the Director in daily operations and management tasks.
• Draft, organize, and review internal documents and reports.
• Facilitate communication among departments.
• Support communication and collaboration with the China team.
• Oversee administrative department management.

Skills

Proficient in Mandarin

English

Bahasa Malaysia

Strong communication skills

Interpersonal skills

Education

Bachelor’s degree in Business Administration or related fields

Job description

1. Assist the Director in daily operations and management tasks, and follow up on the implementation progress of major decisions and key projects.

2. Draft, organize, and review internal company documents, meeting minutes, and reports.

3. Arrange and coordinate the Director’s meetings, schedules, and visitor receptions.

4. Facilitate communication and coordination among departments to ensure efficient collaboration.

5. Assist in the development and optimization of company policies and procedures to ensure effective implementation.

B) External & Government Affairs Management

1. Assist the Director in maintaining good relationships with government authorities, industry associations, and relevant organizations.

2. Monitor national and local policies and regulations, analyze their impact on the company, and provide timely reports.

3. Assist in applying for government incentives, licenses, certifications, and project approvals.

4. Assist or represent the company in government meetings, policy briefings, and public events to maintain a positive corporate image.

C) Group & Cross-Regional Coordination

1. Support communication and collaboration between Malaysia, China, and group companies to ensure efficient information and decision flow.

2. Coordinate translation, organization, and transmission of documents and meeting materials between Malaysia and China.

3. Assist in arranging meetings, visits, and follow-ups for both local and overseas teams.

4. Supervise and guide the administrative team to ensure smooth daily operations.

5. Assist the Director in other ad-hoc tasks and special assignments.

D) HR & Administrative Support

1. Assist in customer reception and coordinate catering, accommodation, and travel arrangements.

2. Oversee the administrative department’s execution of vehicle, canteen, and dormitory management.

3. Follow up on foreign worker management and related government affairs to ensure compliance and efficiency.

Job Requirements

1. Bachelor’s degree or above, preferably in Business Administration, Management, or related fields.

2. At least 5 years of relevant experience in administration or executive assistance, with experience in government liaison and client reception.

3. Proficient in Mandarin, English, and Bahasa Malaysia (both written and spoken) as this position requires to deal with the China team.

4. Outgoing personality, flexible thinking, strong communication and coordination skills, proactive attitude, and excellent interpersonal and public relations skills.

5. Able to work in our office in Pulau Indah, Port Klang.

Your application will include the following questions:

• What's your expected monthly basic salary?
• How many years' experience do you have as an Assistant to the Director?
• Which of the following languages are you fluent in?
• How much notice are you required to give your current employer?