Assistant, Sales & Marketing Administration Support

DKSH Group; West Coast Division; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading global business firm located in Kota Kinabalu, Malaysia is seeking a candidate to provide clerical support related to business administration. The ideal candidate will assist in managing budgets, prepare reports, and demonstrate proficiency in office productivity tools. A Certificate or Diploma in Business Administration is required.

Qualifications

• Demonstrate basic knowledge of principles and techniques of administrative management.
• Demonstrate basic analytical skills and attention to detail.
• Demonstrate proficiencies in office productivity tools.

Responsibilities

• Support superior in managing day-to-day operating expenditure against budgets.
• Assist in implementing continuous improvement activities on administration services.
• Prepare reports on budget and cost control administration.

Skills

Administrative management principles

Analytical skills

Office productivity tools (Excel, Word, PowerPoint)

Fluent in local language and English

Education

Certificate/Diploma in Business Administration

Job description

Location: Kota Kinabalu, MY

Global Business Unit: CG

Job Function: Sales

Requisition Number: 219491

Job Summary

Provide clerical support on daily activities execution related to country/Business Unit/central services administration and business support functions (e.g. office administration, office equipment and supplies upkeep management and cost/tender management, etc.)

General Responsibilities

• Support superior in managing day‑to‑day operating expenditure against operating budgets to ensure efficient usage of resources
• Update content/changes to organization’s administration and support services policies and procedures on a periodical basis
• Support activities related to administration and support services delivered to business operations in accordance to agreed service level standards
• Assist superior in implementing continuous improvement activities on administration and support services delivered to operations
• Collate, document and prepare reports on budget, cost control administration and support services delivered
• Support superior in executing tracking tools and generating periodical reporting on effectiveness of administration and support services offered
• Provide administration support on department initiatives and programs
• Record findings and prepare maintenance reports (e.g. office supplies, office equipment inventory details, tender documentation, etc.)
• Escalate complaints and requests raised by employees/departments to superior

Functional Skills and Knowledge

• Demonstrate basic knowledge of principles and techniques of administrative management (e.g. lean 6‑sigma best practices, etc.)
• Demonstrate basic analytical skills and attention to detail
• Demonstrate basic experience in analyzing data and understanding business implications
• Demonstrate proficiencies in office productivity tools (e.g. Excel, Word and PowerPoint)
• Demonstrate fluency in local language and ideally in English, both written and spoken

Education

Certificate/Diploma in Business Administration, or equivalent